start:licensingprocedures
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Table of Contents
Licensing Procedures
New, Changed or Discontinued items
- After logo artwork has been approved by licensor:
- All Picnic Time employees need to be notified
- All customers need to be notified (via stock status email)
- An updated notice needs to be posted on Picnic Time's updates web page
- The following digital assets need to be updated
- Team style guide
- Product decoration files for embroidery, engraving and/or digital printing
- Ask the Creative team to create Print Files
- Create Task in Intervals
- When complete, Print Files will be placed in “SAMPLE S ONLY” folder e.g., \\PTFILES\SharedGraphics\COMMUNITY_ARTWORK\Chroma-Tec\_LICENSED\NBA_chroma\_SAMPLES ONLY
- Review Print File against style guide art
- Request product sample to submit to licensor (NBA excluded)
- Once get full product approval, move the file to Product Image folder in DAM
- Convert PSD to JPEG and place in Product Image folder in Z drive
- Open Adobe Cloud- BRIDGE
- Route to N drive
- Open working files e.g.,\\PTFILES\ActiveProjects\Entities\4-NBA\TEMP_SAVES\1-Working
- Wait for all files to load
- Find file want to change
- Make sure file is named correctly (ex: 522-49-472-044-2_m.psd)
- Will change both single shots and multi shots (_m)
- If need to confirm if the item needs a multi shot, go to Product Images in Z drive, all art needs to be consistent
- Once review and confirm files are good, ready to convert to JPEG
- Select files you want to covert, can select more than 1
- Go to Tools- top tool bar
- Go to Photoshop
- Click Image Processor
- File is opened in Photoshop
- Section 1- n/a
- Section 2- this tells where to save file, create a TEMP file on desk top for JPEGS
- Section 3-
- Save as JPEG
- Quality 10
- Uncheck PSD
- Uncheck TIFF
- Check Resize to Fit
- Width= 2400 Height=2400
- Click RUN
- This is converting to SRGB, taking CMYK and making it Web Ready (RGB files are web files)
- Now image is saved on desk top in TEMP folder, need to move to Product Images in Z drive, licensed items. Just drag and drop file into Product Images folder.
- Design sheets for NCAA products only
- Visual matrix logos
- Product pages on website
Packaging
| Status | Assigned To | Task | Changes Status To | Assigns To | Adds Followers | |
|---|---|---|---|---|---|---|
| (Task Created) | Licensing* (Tiff, Jason, Denise) | “Determines merchandising requirements with Brandon/Jesse. Enters task and provides entity, product and packaging type (Packaging Module)” | Open | Creative Team (Anna, Brooke, Krista, Maryam) | Tiff, Jason, Denise | |
| Open | Creative Team (Anna, Brooke, Krista, Maryam) | Anna reviews task and assigns to someone on team | Assigned | Creative Team (Anna, Brooke, Krista, Maryam) | Jesse | |
| Assigned | Creative Team (Anna, Brooke, Krista, Maryam) | Creates packaging (Kept in Graphics Drive until approved) | Review | Jesse | ||
| Review | Jesse | Jesse reviews and approves packaging. Assigns task to Tiffany | Review | Licensing (Tiff, Jason, Denise) | ||
| Review | Licensing (Tiff, Jason, Denise) | Submits to Entity | Pending Approval | Licensing (Tiff, Jason, Denise) | ||
| Pending Approval | Licensing (Tiff, Jason, Denise) | If revisions are needed (optional) | Redo/Modify | Creative Team (Anna, Brooke, Krista, Maryam) | ||
| Redo/Modify | Creative Team (Anna, Brooke, Krista, Maryam) | Revisions made and PDFs saved (optional) | Review | Licensing (Tiff, Jason, Denise) | ||
| Review | Licensing (Tiff, Jason, Denise) | Resubmit again to Entity (optional) | Pending Approval | Licensing (Tiff, Jason, Denise) | ||
| Pending Approval | Licensing (Tiff, Jason, Denise) | Receives Concept Approval from Entity; adds detailed notes | Approved by Entity | Creative Team (Anna, Brooke, Krista, Maryam) | ||
| Approved by Entity | Creative Team (Anna, Brooke, Krista, Maryam) | Prepares ChromaTec artwork and arranges to have four (4) print proofs printed. Saves packaging artwork PDF to S:\Product Development\Packaging PDFs | Create print files | ChromaTec | Per Jesse, we will print these proofs in the warehouse on high quality settings. | |
| Create print files | Creative Team (Anna, Brooke, Krista, Maryam) | Print proofs given to Licensing to be reviewed and approved | Review | Licensing (Tiff, Jason, Denise) | ||
| Review | Licensing (Tiff, Jason, Denise) | Review physical samples; if approved, give Buyer authorization to mail (2) to supplier give one to Creative, give one to QA, and two to Buyer. if not approved, revise/rework | Approved/Place PO | Buyer | ||
| Approved/Place PO | Buyer | PO placed; PO, Artwork, and 2 pre-pro sample print proofs sent to supplier. Remaining print proof is stored for our reference (QA) | PO packet sent to supplier | Receiving | Buyer | |
| Receiving | Receiving | Physical packaging received and PO received in GP. Task reassigned to QA for review | Review | Edgar | ||
| Review | Edgar | Retrieves approved proofs for QA review. Assigns to Licensing and brings 2 samples of each SKU to Licensing for review | Pending Approval | Licensing (Tiff, Jason, Denise) | ||
| Pending Approval | Licensing (Tiff, Jason, Denise) | Submit physical samples from PO shipment to Licensor for final approval. If not approved, move back Re-do/Modify (Creative Team) for revisions. If approved, move to “Jesse Photography” for photography of packaging on physical product FOR UNCONVENTIONAL PKG. TYPES, e.g., Potluck sleeve. | Jesse Photography | Jesse | ||
| Jesse Photography | Jesse | Studio shots of unconventional packaging type on product. | Review | Licensing (Tiff, Jason, Denise) | Brandon | |
| Review | Licensing (Tiff, Jason, Denise) | Review photography and approve or request revisions (Re-do/Modify) | Closed |
Players:
Tiffany/Jason/Denise (Licensing); Edgar (QA); Buyer (TBD); Anna/Brooke/Krista/Maryam (Creative); Jesse; Brandon
Text in red are optional steps
Studio Shots
- Studio shot PSD files are saved in the following folder by the creative department:
- The licensing department reviews the studio shot PSD files as they are updated and approved copies need to be moved to the following folders:
- The licensing department converts the PSD files to JPG files which need to be saved in the following folders:
Visual Matrix
- Visual matrix PDF files are saved in the following folders by the creative department:
- The licensing department reviews the visual matrix PDF files as they are updated and approved copies need to be moved to the following folders:
start/licensingprocedures.1499898647.txt.gz · Last modified: 2017/07/12 15:30 by andre
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