Picnic Time knowledge base

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====== Product Information Procedures ======
===== Rules for Product Titles =====
Definitions: 
  * __Short Title__ (ST): 
    * The base name of a product; the name the item is commonly known as (minus any descriptive nouns or attributes, e.g., Malibu, Cabo, Concavo, etc.; in some instances, we may opt to shorten the ST and add a descriptive word between the commonly known name so the Full Product Title is not too wordy, e.g., Vista Blanket → ‘Vista’ Outdoor Blanket vs. ‘Vista Blanket’ Outdoor Blanket, where ‘Vista’ is the ST (denoted by the ‘ ‘).
  * __Full Product Title__ (FPT): 
    * The base name of a product and a minimum of one descriptive noun or compound noun. An adjective (e.g., Portable) or compound adjective (e.g., 6-Pc) can be used before or after the ST for enhancement; important attributes to include are things such as:
      * Multi-functional capabilities (e.g., Ottoman Cooler & Seat)
      * Key accessories (e.g., 'Regalio' 3-Tier Serving Tray with Cheese Tools)
      * Key attributes (e.g., 'Cabernet' 8-Pc Wine Accessories Set, 'Touchdown!' Football Cutting Board & Serving Tray or 'Mariner' Lazy Susan Cheese Board & Tools Set or 'Festival' American-Made Patchwork Blanket)
    * Rules and Guidelines:
      * If more than one noun is used in the FPT, use an ampersand (&) in place of the word “and” when the item can function as both nouns, e.g., 'Vulcan' Portable Propane BBQ & Cooler Tote 
      * Use “with” (beginning with a lowercase w) when the second noun used in the FPT is an additional accessory to the item, e.g., 'Big Bear' Camp Chair with Cooler
      * If an item is a set, use an ampersand (&) to combine the two or more attributes, e.g., 'Brie' Cheese Board & Tools Set
      * If a number is in the Title, use the numeric number, e.g., Syrah 5-Pc Wine Accessories Set
      * Use the abbreviate Pc for “piece”, e.g., Grenache 7-Pc Wine Accessories Set
      * Single quotes (‘ ’) are used in Full Product Title and Full Product Title with Brand to distinguish what the Short Title is. The Short Title is the absolute shortest title we want our products to be called.
      * When the ST is the same as the FPT, no single quotes are used in the FPT. 
      * FPTs are to be used when products are submitted to online retailers for use on their websites, and will be used for PTFB publications such as Wholesale Price Lists
      * A FPT usually begins with the ST, but there are exceptions.
        * For example, all items of the Heritage Collection, such as Fabio Viviani ‘Tridente’ Forged Cheese Knives Box Set
  * __Full Product Title with Brand__ (FPTB): 
    * The Full Product Title followed by the item’s full brand name; the format for full brand name is “by”, brand name in all caps, ™ or ® symbol, – (en dash), a Picnic Time brand), e.g., ‘Malibu’ Picnic Cooler Tote by ONIVA™–a Picnic Time brand
      *Single quotes (‘ ’) are used in Full Product Title and Full Product Title with Brand to distinguish what the Short Title is. The Short Title is the absolute shortest title we want our online retailer to use for our products.
      * Full brand names are as follows:
        * by PICNIC TIME®
        * by LEGACY®–a Picnic Time brand; by LEGACY®–a Picnic Time brand
        * by ONIVA™–a Picnic Time brand
        * by TOSCANA™–a Picnic Time brand
          * Note: ® or ™ are required in the brand name as shown in brand names above.
          * There are no spaces before or after the en dash (–)
          * Shortcuts:
            * Alt + 0153: ™–trademark symbol
            * Alt + 0174 or (R) followed by a space: ®–registered trademark symbol
            * Ctrl + Minus: – for en dash (–)
  * __Licensed Product Titles__: FIXME 

===== Steps for New Products =====
To ensure that all related [[start:productinfo|product data]] is accurate, any changes to quantities, weights and dimensions must be communicated to the [[start:posdes#product_development|Product Development department]]. The following list is our initial procedure for adding a new product: 

  - [[start:posdes#product_development|Product Development Coordinator]] provides the [[start:posdes#supply_chain|Buyer]] with the new product name and requests UPC#.
  - The [[start:posdes#supply_chain|Buyer]] enters the new product name and related information into GP/SalesPad and provides [[start:posdes#product_development|Product Admin]] with the new item number and UPC#.
  - [[start:posdes#product_development|Product Admin]] adds the new item’s product information into the [[start:proddb|product database]] and notifies [[start:posdes#sales|Sales]], [[start:posdes#marketing|Marketing]], [[start:posdes#warehouse|Warehouse Manager]] and the [[start:posdes#key_retail|Key Retail Logistics & EDI Coordinator]].
  - [[start:posdes#sales|Sales]] enters pricing and [[start:posdes#marketing|Marketing]] enters description into the [[start:proddb|product database]].
  - The [[start:posdes#key_retail|Key Retail Logistics & EDI Coordinator]] works with [[start:posdes#warehouse|Shipping]] to calculate the pallet build using [[start:cubemaster|CubeMaster]], and the pallet information is entered into the [[start:proddb|product database]]. Container load information must also be added once it is calculated by the [[start:posdes#key_retail|EDI Coordinator]] via Solutions software.
  - When the first PO/container of the new item arrives, the [[start:posdes#supply_chain|Quality Assurance Coordinator]] and the [[start:posdes#warehouse|Returns Specialist]] verify all quantities, dimensions and weights. The [[start:posdes#warehouse|Returns Specialist]] will individually box 1) one unit and 2) Minimum Order Qty. (units) and enter the FedEx Ground chargeable weights for 1) and 2) into GP and update [[start:proddb|product database]] with actual box dimensions and weights for 1) and 2).
  - If any case quantities, dimensions, or weights differ, then the [[start:posdes#warehouse|Returns Specialist]] needs to notify [[start:posdes#warehouse|Shipping]] and [[start:posdes#product_development|Product Admin]] for recalculations and updates.

Every quarter, the [[start:posdes#supply_chain|Buyer]] will compare a list of individual shipping weights from the [[start:proddb|product database]] to the shipping weights in GP and make any corrections.
===== When a PO for sales samples is entered in SalesPad to be shipped via container =====
  * Buyer enters PO in SalesPad
  * Buyer instructs supplier how to ship:
  * Via container; buyer to give date by which it must ship
  * Instruct supplier to mark the boxes with:
  * “Sales Samples: Attn: <html>_________</html>, Box <html>__</html> of <html>__</html>” and/or
  * “Licensing Sales: Attn: <html>_________</html>, Box <html>__</html> of <html>__</html>”
  * Receiving Dept. receives product on container and isolates Sales Samples of Licensing Samples
  * Receiving receives product into location 1 in Salespad on PO referenced on shipping docs.
  * Receiving informs recipient of samples that they have arrived and asks which location/bin the samples should be received to 
  * Receiving does bin transfer, then physically delivers products to recipient named on airway bill:
    * PD/PS Dept. (<del>Jennifer Maske</del> FIXME, Nathan Pavitt, Rachel Castorena, <del>Kris LaFave</del> FIXME): B1 Office
    * Sales Dept. (Scott McCormack, Brandon Vasquez, Barbara Arvizo): Location 7, Bin 10-01
    * Licensing Dept. (Tiffany Brewer, Jason Hudson, Denise Rangel): Location 7, Bin 10-02
    * Kevin Guy: Location 1 Office (B2) 
    * Key Retail Dept. (Guy Espinoza, Bonnie Tellada-Meza, Ines Villasenor): Location 1 Office (B2) 
  * Recipient notifies PD Dept. that samples need to be reviewed to ensure they meet MDS standards
  * PD Dept. conducts a review and informs recpient of any discrepancies to relay to Sales Dept.
  * Receiving brings way bill/packing list to Buyer 
  * PO is received and posted in GP by Inventory Planner
  * Buyer arranges payment to supplier 
===== When a PO for sales samples is entered in SalesPad to be shipped via FedEx =====
  * Buyer assigns International reference # to FedEx samples shipment (S:\Shipping\Reference\International Reference Numbers Inbound FedEx.xls)			
  * Buyer enters PO in SalesPad			
    * Adds all shipping details in notes of PO for supplier to follow:		
    * Via FedEx (on PT account)		
      * Priority or Economy service?	
    * Write “PO#%%______%%-Sales Samples”  and International Reference # in reference area of airway bill		
    * To whose attention should the PO be sent		
  * Buyer assigns PO to Product Admin (via standard Intervals Purchasing process)			
  * Receiver (Int'l Shipments) receives FedEx parcel and reviews air way bill/packing list			
  * Receiver (Int'l Shipments) opens International Reference Numbers Inbound FedEx (IRNIF) Excel spreadsheet (S:\Shipping\Reference\International Reference Numbers Inbound FedEx.xls)			
    * 	Receiver (Int'l Shipments) matches FedEx tracking # and/or internal reference number from airway bill to IRNIF spreadsheet to identify shipment		
    * 	If tracking number is not entered on IRNIF spreadsheet, Receiver (Int'l Shipments) enters it		
    * 	Receiver (Int'l Shipments) fills in/confirms the following columns in the spreadsheet: date the shipment was received AND the service (Priority or Economy) used		
      * 		If there is a discrepancy re: service used (e.g., Economy requested, but shipped via Priority), inform Buyer	
    * 	Receiver (Int'l Shipments) uses information in PO and NOTES columns to determine appropriate location and bin # product should be transferred to; writes details on packing list/AWB		
    * 	Receiver (Int'l Shipments) attaches (staples) airway bill to packing list and takes them to Inventory Planner		
  * Inventory Planner receives product into location 1 on PO and does location/bin transfer			
  * Receiver (Int'l Shipments) physically delivers product to recipient named on airway bill:			
    * 	PD/PS Dept. (<del>Jennifer Maske</del> FIXME, Nathan Pavitt, Rachel Castorena, <del>Kris LaFave</del> FIXME): B1 Office		
    * 	Sales Dept. (Scott McCormack, Brandon Vasquez, Barbara Arvizo): Location 7, Bin 10-01		
    * 	Licensing Dept. (Tiffany Brewer, Jason Hudson, Denise Rangel): Location 7, Bin 10-02		
    * 	Kevin Guy: Location 1 Office (B2) 		
    * 	Key Retail Dept. (Guy Espinoza, Bonnie Tellada-Meza, Ines Villasenor): Location 1 Office (B2) 		
  * Recipient notifies PD Dept. that samples need to be reviewed to ensure they meet MDS standards			
  * PD Dept. conducts a review and informs recpient of any discrepancies to relay to Sales Dept.			
  * Receiver (Int'l Shipments) files airway bill/packing list in accordion-style Receipts folder on shelf in front of Veronica Valerio's desk 			
  * PO is received and posted in GP by Inventory Planner			
  * Buyer arranges payment to supplier 		
===== Purchase Order process for new items =====
^	Status	^	Assigned To	^	Task	^	Changes Status To	^	Assigns To	^	Adds Followers	^
|	(Task Created)	|	<del><color white/yellowgreen>Jen</color></del> FIXME	|	Enters task and attaches proposed buy document; Enters separate QA task below in red	|      	Proposed	|	Jaime	|		|	
|	Proposed	|	Jaime	|	Reviews proposed buy for quantities and ship date; changes the Task title to PO# Enters PO	|	PO Entered	|	Kevin	|	Edgar	|
|	PO Entered	|	Kevin	|	Reviews PO for quantity and price	|	PO Approved/Ready for PD Dept	|	Rachel/<del>Kris</del> FIXME	|	<del>Jen</del> FIXME	|
|	PO Approved/ Ready for PD Dept	|	Rachel/<del>Kris</del> FIXME	|	Creates PO packet and sends PO to supplier; Requests product sample from QA Coordinator to create MDS	|	PO packet sent to Supplier	|	Jaime	|		|
|	PO Packet Sent to Supplier	|	Jaime	|	Follows up for sales confirmation/PI; PO quantities and dates are confirmed	|	PO accepted by Supplier	|	Katherine	|		|
|	PO Accepted by Supplier	|	Katherine	|	Closes Task	|	Closed	|		|		|
* POs for custom/DI orders will be entered by Jaime; they will follow the same project task list as regular stock orders.\\ 											
* 1st order PO's for new products will be initiated by <del>Jen</del> FIXME (not Katherine) as Task Creator; the flow will follow the same project task list as regular stock orders, however, <del>Jen</del> FIXME (not Rachel) will enter task for QA Requirements Requested and provide QA Coordinator with a physical sample of product; product to be returned to Product Admins for MDS creation.\\ 												\\ 												
^	Status	^	Assigned To	^	Task	^	Changes Status To	^	Assigns To	^	Adds Followers	^
|	<color red>(Task Created)</color>	|	<del><color white/yellowgreen>Jen</color></del> FIXME 	|	<color red>Enters QA requirements task by product name and provides QA Coordinator with physical sample or photos for reference</color>	|	<color red>QA Requirements Requested</color>	|	<color red>Edgar</color>	|	<color red>Rachel/<del>Kris</del> FIXME/Kevin</color>	|
|	<color red>QA Requirements Requested</color>	|	<color red>Edgar</color>	|	<color red>Determines labeling, pre-shipment and/or testing requirements; Fills out detailed notes to QA Worksheet and sends to Product Admins (to be added to MDS).</color>	|	<color red>Ready for PD Dept</color>	|	<color red>Rachel/<del>Kris</del> FIXME</color>	|	<color red><del>Jen</del> FIXME/Kevin</color>	|
|	<color red>QA Requirements Initiated</color>	|	<color red>Rachel/<del>Kris</del> FIXME	|	<color red>Reads QA Worksheets of SKUs in PO packet; Works with Edgar to determine labeling requirements and manage with supplier</color>	|	<color red>QA Label Review</color>	|	<color red>Edgar</color>	|		|
|	<color red>QA Requirements Sent</color>	|	<color red>Edgar</color>	|	<color red>Review label artwork and documented label specifications in MDS</color>	|	<color red>Approve, or Send to Re-do/Modify</color> 	|	<color red>Edgar (Approve)\\ \\ Rachel (Re-do/Modify)</color>	|	<color red><del>Jen</del> FIXME/Kevin</color>	|
|	<color red>QA Requirements Sent</color>	|	<color red>Edgar</color>	|	<color red>Manages timely completion of testing requirements</color>	|	<color red>Closed</color>	|		|		|
\\ 											
__Per Kevin's directive, 1/30/17 email:__\\ 
**Regular planned proposals to buy:**\\ 
purchase orders need to be entered in SP and assigned to Kevin for approval by the buyer within 3 working days. Kevin will have one day to review and approve and assign to PD. PD will have 3 working days to send the order and MDS sheets to the vendor.\\ 												
**Rush Orders (replenishing unexpected large orders and custom orders):**\\ 
purchase orders need to be entered in SP and assigned to Kevin for approval within 1 working day. Kevin will have one day to review and approve and assign to PD. PD will have 1 working day to send the order and MDS sheets to the vendor.\\ 
The planner does now have updated MOQ quantities for all vendor items. If the planner decides we only can place the MOQ to avoid being overstocked, the buyer should put in the order at the desired quantity and try to negotiate with the vendor to accept the order quantity. The vendor can either reject the item from the order, accept it, or accept it with an additional charge. The GM will make  the final decision to cancel the item, increase the quantity or accept the upcharge and the buyer will update the PO accordingly.\\
\\ 							
__Updates:__\\
6/12/17: Added 3 days lead time requirement (%%**%%)\\
6/12/17: Added Kevin's directive, 1/30/17 email notes.\\
===== Purchase Order process for stock items =====
^	Status	^	Assigned To	^	Task	^	Changes Status To	^	Assigns To	^	Adds Followers	^
|	(Task Created)	|	Katherine*	|	Enters task and attaches proposed buy document	|	Proposed	|	Jaime	|		|
|	Proposed	|	Jaime	|	Reviews proposed buy for quantities and ship date; changes the Task title to PO# Enters PO	|	PO Entered	|	Kevin	|	Edgar	|
|	PO Entered	|	Kevin	|	Reviews PO for quantity and Price	|	PO Approved/Ready for PD Dept	|	Rachel/<del>Kris</del> FIXME	|	<del>Jen</del> FIXME	|
|	PO Approved/ Ready for PD Dept	|	Rachel/<del>Kris</del> FIXME	|	Creates PO packet and sends PO to supplier; <color red>Creates a separate QA Task (see below in red)</color>	|	PO packet sent to Supplier	|	Jaime	|		|
|	PO Packet Sent to Supplier	|	Jaime	|	Follows up for sales confirmation/PI; PO quantities and dates are confirmed	|	PO accepted by Supplier	|	Katherine	|		|
|	PO Accepted by Supplier	|	Katherine	|	Closes Task	|	Closed	|		|		|
* POs for custom/DI orders will be entered by Jaime; they will follow the same project task list as regular stock orders.\\ 										
* 1st order PO's for new products will be initiated by <del>Jen</del> FIXME (not Katherine) as Task Creator; the flow will follow the same project task list as regular stock orders, however, <del>Jen</del> FIXME (not Rachel) will enter task for QA Requirements Requested and provide QA Coordinator with a physical sample of product; product to be returned to Product Admins for MDS creation.								
^	Status	^	Assigned To	^	Task	^	Changes Status To	^	Assigns To	^	Adds Followers	^
|	<color red>(Task Created)</color>	|	<color red>Rachel/<del>Kris</del> FIXME</color>	|	<color red>Enters QA requirements task by PO#; Adds a QA worksheet to each SKU's MDS</color>	|	<color red>QA Requirements Requested</color>	|	<color red>Edgar</color>	|	<color red><del>Jen</del> FIXME/Kevin</color>	|
|	<color red>QA Requirements Requested</color>	|	<color red>Edgar</color>	|	<color red>Determines labeling, pre-shipment and/or testing requirements; Adds detailed notes to QA Worksheet in PO packet's MDS; Adds "N/A" where not applicable.</color>	|	<color red>Ready for PD Dept</color>	|	<color red>Rachel/<del>Kris</del> FIXME</color>	|	<color red><del>Jen</del> FIXME/Kevin</color>	|
|	<color red>QA Requirements Initiated</color>	|	<color red>Rachel/<del>Kris</del> FIXME</color>	|	<color red>Reads QA Worksheets of SKUs in PO packet; Works with Edgar to determine labeling requirements and manage with supplier</color>	|	<color red>QA Label Review</color>	|	<color red>Edgar</color>	|		|
|	<color red>QA Requirements Sent</color>	|	<color red>Edgar</color>	|	<color red>Review label artwork and documented label specifications in MDS</color>	|	<color red>Approve, or Send to Re-do/Modify</color>	|	<color red>Edgar (Approve)\\ \\ 
Rachel/<del>Kris</del> FIXME (Re-do/Modify)</color>	|	<color red><del>Jen</del> FIXME/Kevin</color>	|
|	<color red>QA Requirements Sent</color>	|	<color red>Edgar</color>	|	<color red>Manages timely completion of testing requirements</color>	|	<color red>Closed</color>	|		|		|\\ 
\\ 										
__Per Kevin's directive, 1/30/17 email__:\\ 										
**Regular planned proposals to buy:** purchase orders need to be entered in SP and assigned to Kevin for approval  by the buyer within 3 working days. Kevin will have one day to review and approve and assign to PD. PD will have 3 working days to send the order and MDS sheets to the vendor.\\ 
\\ 
**Rush Orders (replenishing unexpected large orders and custom orders) :** purchase orders need to be entered in SP and assigned to Kevin for approval within 1 working day. Kevin will have one day to review and approve and assign to PD. PD will have 1 working day to send the order and MDS sheets to the vendor.\\ 									
\\ 											
The planner does now have updated MOQ quantities for all vendor items. If the planner decides we only can place the MOQ to avoid being overstocked, the buyer should put in the order at the desired quantity and try to negotiate with the vendor to accept the order quantity. The vendor can either reject the item from the order, accept it, or accept it with an additional charge. The GM will make  the final decision to cancel the item, increase the quantity or accept the upcharge and the buyer will update the PO accordingly.\\ 
\\ 									
__Updates:__\\ 
6/12/17: Added 3 days lead time requirement (%%**%%)\\ 			
6/12/17: Added Kevin's directive, 1/30/17 email notes.\\ 
10/2/17: Added Kris' name to sheet where Rachel's is listed; Added the header to denote STOCK orders as tasks for NEW items are slightly different; revised tasks re: QA Requirements Request

===== Product Development Process =====
^	Phases	^	Title	^	Summary	^		^	Assignee	^	Lead-time	^	Time Allowed	^	EARLY Due Date	^	Time Allowed	^	"MID-YR" Due Date	^
|	1-New Products Proposal	|	1A-Next year's new products proposal plan	|	1) Prepare for and conduct initial meeting with GM to fine-tune proposed new items plan\\ 2) Prepare for and conduct initial meeting with management team to determine which items/product categories are worthy of consideration to add to product line\\ 3) Prepare New Product Presentation Sheet for each product up for consideration\\ 4) Conduct follow-up meetings to review materials, NPPSs (new product presentation sheet), competitive analysis; determine target wholesale/retail price & overall spend for new products and decide which items to proceed with.	|		|	Jen, Nathan	|	45 days	|	45 days	|	15-Nov	|	N/A	|	N/A	|
|	2-Design/Development Phase	|	2A-Product Design Details Determination & Analysis	|	1) Share product design details and PITs (Product Information Template) with supplier(s)\\ 2) Supplier-completed Product Information Template reviewed and vetted\\ 3) Duty rate & HTS Codes determined (Ken Timmons @ Western Overseas)\\ 4) New Product Presentation Sheet updated, as needed\\ 5) Review NPPS data with management team to analyze product's viability, projected sales/sales channels, proposed launch date (Jan. or June), etc.	|		|	Jen, Nathan	|	45 days	|	45 days	|	31-Dec	|	ongoing	|	ongoing	|
|	3-Prototype Sample Phase	|	3A-Manage product refinements with suppliers	|	1) Ensure PIT/NPPS is updated, as needed, with any revisions\\ 2) Latest prototype sample presented to management with updated NPPS until approved	|		|	Jen, Nathan	|	ongoing	|	ongoing	|	N/A	|	ongoing	|	N/A	|
|	4-Pre-production Sample Phase	|	4A-Present latest prototype/pre-pro sample approved by management	|	1) Pre-pro sample requested (to be used for MDS/Photography)\\ 2) Item approved by management for purchase/add to product line\\ 3) If item is cancelled or tabled, update all records	|		|	Jen, Nathan	|	21 days	|	30 days 	|	11-Feb	|	30 days 	|	30-Aug	|
|	4-Pre-production Sample Phase	|	4B-Product Admin tasks QA Coordinator with determining the following for pre-production requirements:	|	1) Labeling/inserts\\ 2) Labeling placement\\ (QA Coordinator needs product image, general material specs., intended age use to send to testing lab for testing suggestions/requirements)	|		|	Rachel. Kris	|	1 day	|	7 days	|	11-Mar	|	7 days	|	27-Sep	|
|	4-Pre-production Sample Phase	|	4C-Review QA recommendations and prepare required materials to send to supplier	|	1) Review QA recommendation for testing/labeling requirements\\ 2) Begin research needed for any text to be created\\ 3) Create  check list bullet points list\\ 4) Determine if Use/Assembly instructions are needed\\ 5) Care instructions: info. tag, separate tag, sticker, insert, booklet, hang tag/sleeve/header card/gift box?\\ 6) Obtain trilingual translations for all required warnings or instructions\\ 7) Update changes to current labels, addition of labels, etc. in Change Order on MDS	|		|	Rachel. Kris	|	10 days	|	14 days	|	18-Mar	|	14 days	|	4-Oct	|
|	4-Pre-production Sample Phase	|	4D-Brand Determination	|	Determine:\\ 1) Which PTFoB?\\ 2) PTFoB logo type (patch/tag)\\ 3) placement on product	|		|	1) Jen, Nathan\\ 2 & 3) Rachel, Kris	|	3 days	|	7 days	|	2-Apr	|	7 days	|	19-Oct	|
|	4-Pre-production Sample Phase	|	4E-Packaging Type/Key Merchandising criteria determined	|		|		|	Jen (Brandon)	|	3 days	|	7 days	|	9-Apr	|	7 days	|	26-Oct	|
|	4-Pre-production Sample Phase	|	4F-Is item infringing on another company's patent?	|		|		|	Jen	|	4 days	|	7 days	|	16-Apr	|	7 days	|	2-Nov	|
|	4-Pre-production Sample Phase	|	4G-Should item/pattern be patented/copyrighted?	|		|		|	Jen (Kevin)	|	1 day	|	7 days	|	23-Apr	|	7 days	|	9-Nov	|
|	4-Pre-production Sample Phase	|	4H-Pre-production Sample approved?	|		|		|	Jen, Nathan	|	1 day	|	7 days	|	1-May	|	7 days	|	16-Nov	|
|	4-Pre-production Sample Phase	|	4I-Key Order Details determined in PD meeting	|	1) Product name\\ 2) Wholesale price\\ 3) Colors/patterns offered\\ 4) Initial order qty per SKU\\ 5) Should item be patented	|		|	Jen	|	14 days	|	14 days	|	15-May	|	14 days	|	1-Dec	|
|	4-Pre-production Sample Phase	|	4J-Can Capacity/Volume and/or Surface Area determined	|	Determine:\\ 1) Can capacity/volume\\ 2) Surface area\\ 3) Features	|		|	Jen, Rachel, Kris (Danny)	|	5 days	|	14 days	|	1-Jun	|	14 days	|	15-Dec	|
|	4-Pre-production Sample Phase	|	4K-Manage acquisition and documentation of key shipping information	|	1) Case pack\\ 2) Carton DIMs\\ 3) CBM\\ 4) Request 20' & 40'HC qtys from Bonnie	|		|	Jen, Rachel, Kris	|	5 days	|	14 days	|	15-Jun	|	14 days	|	1-Jan	|
|	4-Pre-production Sample Phase	|	4L-New item numbers & UPCs in GP/Salespad	|	1) Enter Intervals task assigned to buyer	|	4L-1 Details:\\ 1) Provide FPT (full product title) and color, if applicable (with space dash space between name & color), 3-digit color code, brand to request Item # and UPC	|	Jen	|	5 days	|	14 days	|	1-Jul	|	14 days	|	15-Jan	|
|	5-Production Phase	|	5A-Initiate PO Creation	|	1) Enter Intervals Task assigned to buyer\\ 2) Move CAs to WIP folder (in Purchasing) for Kevin to access for new Cost Chart\\ 3) Create Intervals task & provide sample to QA Coordinator to decide labeling & testing requirements	|	5A-1 Details:\\ Fill in "Approved for Purchase" spreadsheet with:\\ 1) Supplier/Vendor ID, Item, Descriptor Line, Item #, UPC, Brand, 1st Order Qty, Price\\ 2) Added set-up costs, mould charges (details, units, cost/ea)\\ 3) Extra components to order?	|	Jen	|	3 days	|	30 days	|	Jul. 1 - Aug. 1	|	60 days (CNY)	|	1-Dec - 1-Feb	|
|	5-Production Phase	|	5B-Production Support	|	1) Prepare PO packet\\ 2) Coordinate with QA Coordinator and Buyer if production support needs to be communicated to supplier\\ 3) Supply any remaining production-related essentials not sent in PO packet to supplier (e.g., packaging artwork, label artwork, use instructions, etc.)	|	5B-1 Details:\\ Coordinate Change Order improvements to product; request & manage pre-production samples, as needed; prepare info tags, all mandatory tags, labels (PO/lot# bar code, use, instructions, caution, manuals, wt. capacity, etc.), check packaging artwork; enter QA testing/labeling task in Intervals\\ 5B-1 Subtask:\\ Update "Product Descriptions, Full-Color, Options_080717.xlsx" sheet with key details for packaging	|	Rachel, Kris	|	14 days	|	30 days	|	1-Sep	|	30 days	|	1-Mar	|
|	5-Production Phase	|	5C-Determine & obtain all key data points required for Product Database (PDB)	|	1) Determine and obtain key product admin data points required in the Product Data Base\\ 2) Follow "Steps for New Products" in Picnic Time Knowldge Base for data input and initiating inter-dept. process	|	5C-1 Subtask:\\ Inform Key Accts Logistics Coordinator (Mike M.) when any product's information is updated in PDB	|	Rachel, Kris	|	60 days	|	60 days+	|	1-Nov	|	60 days+	|	1-May	|
|	6-Product Arrives	|		|		|		|		|		|		|	1-Dec	|		|	1-Jun	|
|		|		|		|		|	Trade shows:	|	1st week Jan	|		|	mid-July	|		|		|

===== Direct Import Template =====
^	**DIRECT IMPORT / CUSTOM TEMPLATE**									^		^		^		^		^		^		^		^
|	Customer Name	|		|		|		|		|		|		|		|		|		|		|		|
|	Customer PO	|		|		|		|		|		|		|		|		|		|		|		|
|	Picnic Time Order	|		|		|		|		|		|		|		|		|		|		|		|
|	Order Initiated By	|		|		|		|		|		|		|		|		|		|		|		|
|	Picnic Time PO	|		|		|		|		|		|		|		|		|		|		|		|
|	Picnic Time Ship Date	|		|		|		|		|		|		|		|		|		|		|		|
|	Delivery Req'd Date	|		|		|		|		|		|		|		|		|		|		|		|
|	FOB Location	|		|		|		|		|		|		|		|		|		|		|		|
|	Order Fulfillment Location	|		|		|		|		|		|		|		|		|		|		|		|
|	Ship To	|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|	//**Product Information**//	|		|		|		|		|		|		|		|		|		|		|		|
|	Product Name	|	Item Number	|	Production Lead Time	|	FOB Price	|	Carton Quantity	|	Qty Ordered	|	Customer PO	|	Customer Delivery Date on PO	|	UPC (PT-created?)	|	PT Logo to be Included on Product/Tags?	|	Which Factory will be producing the goods?	|	//**Information Verified by:**//	|
|		|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|	//**Customization**//	|		|		|		|		|		|		|		|		|		|		|		|
|		|	//**Details**//	|	//**Notes**//	|	//**Information Verified by:**//	|		|		|		|		|		|		|		|		|
|	Custom Logo/Decoration?	|		|		|		|		|		|		|		|		|		|		|		|
|	Artwork Provided?	|		|		|		|		|		|		|		|		|		|		|		|
|	PMS Colors for Artwork?	|		|		|		|		|		|		|		|		|		|		|		|
|	Artwork Dimensions	|		|		|		|		|		|		|		|		|		|		|		|
|	Changes to PT design? 	|		|		|		|		|		|		|		|		|		|		|		|
|	Licensed Production In-House? Or at Factory?	|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|	//**Samples**//	|		|		|		|		|		|		|		|		|		|		|		|
|		|	//**Details**//	|	//**Notes**//	|	//**Information Verified by:**//	|		|		|		|		|		|		|		|		|
|	Swatches Needed?	|		|		|		|		|		|		|		|		|		|		|		|
|	Pre-Pro or Production Samples Needed?	|		|		|		|		|		|		|		|		|		|		|		|
|	Sample Quantity\\ PT will always order 5 samples:\\ 1 x Product Dev Dept\\ 1 x Licensing Dept\\ 1 x Key Retail Dept\\ 1 x Customer\\ 1 x Licensor (if licensed)	|		|		|		|		|		|		|		|		|		|		|		|
|	Req'd Date for Samples	|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|	//**Required Labelling**//	|		|		|		|		|		|		|		|		|		|		|		|
|		|	//**Details**//	|	//**Notes**//	|	//**Information Verified by:**//	|		|		|		|		|		|		|		|		|
|	Picnic Time Tags?	|		|		|		|		|		|		|		|		|		|		|		|
|	Customer Tags?	|		|		|		|		|		|		|		|		|		|		|		|
|	Location of all tags	|		|		|		|		|		|		|		|		|		|		|		|
|	Multi-lingual requirements?	|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|	//**Packaging**//	|		|		|		|		|		|		|		|		|		|		|		|
|		|	//**Details**//	|	//**Notes**//	|	//**Information Verified by:**//	|		|		|		|		|		|		|		|		|
|	Standard Case Pack or Custom?	|		|		|		|		|		|		|		|		|		|		|		|
|	Custom Packed in Carton?	|		|		|		|		|		|		|		|		|		|		|		|
|	Picnic Time Hang Tags/Header Card?	|		|		|		|		|		|		|		|		|		|		|		|
|	Pricing Tickets Required?\\ Who orders?\\ Who attaches?\\ Who pays?	|		|		|		|		|		|		|		|		|		|		|		|
|	Polybags and Polybag Warning?\\ Tri-Language Polybag Required?	|		|		|		|		|		|		|		|		|		|		|		|
|	Shipping Carton Labels? 	|		|		|		|		|		|		|		|		|		|		|		|
|	Custom Carton Artwork?	|		|		|		|		|		|		|		|		|		|		|		|
|	Shipping Marks?	|		|		|		|		|		|		|		|		|		|		|		|
|	Location of All Shipping Marks	|		|		|		|		|		|		|		|		|		|		|		|
|	UPC Provided by Customer?	|		|		|		|		|		|		|		|		|		|		|		|
|		|		|		|		|		|		|		|		|		|		|		|		|
|	//**Testing Requirements**//	|		|		|		|		|		|		|		|		|		|		|		|
|		|	//**Details**//	|	//**Notes**//	|	//**Information Verified by:**//	|		|		|		|		|		|		|		|		|
|	Customer-specific Requirements?	|		|		|		|		|		|		|		|		|		|		|		|
|	Country-specific Requirements?	|		|		|		|		|		|		|		|		|		|		|		|
|	Licensor-specific Requirements?	|		|		|		|		|		|		|		|		|		|		|		|

===== Internal Quote Sheet: Custom Order/Direct Import =====
|	 **Today's Date:**	|	..........................................	|		|	Customer's requirements in priority order, if applicable (e.g., delivery date, price, pass testing, proprietary design):	|	..........................................	|		|		|
|		|		|		|		|		|		|		|
|	**CUSTOMER**	|		|		|	**SAMPLES**	|		|		|		|
|	Name	|	..........................................	|		|	Does customer require **Pre-production Samples?** How many? By when?	|	..........................................	|		|		|
|	Ship/Delivery Date	|	..........................................	|		|	Pre-Production Sample Required Delivery Date	|	..........................................	|		|		|
|	# of Doors	|	..........................................	|		|	Does the customer require **Production Samples?** How many? By when?	|	..........................................	|		|		|
|	Credit Approval Required?  Approved?	|	..........................................	|		|	Production Sample Required Delivery Date	|	..........................................	|		|		|
|		|		|		|		|		|		|		|
|	**PRODUCT**	|		|		|	**PRODUCT PHOTOGRAPHY REQUIREMENTS**	|		|		|		|
|	Brand	|	..........................................	|		|	Type(s) of shots (e.g., studio, hero, lifestyle, pkg mock-ups)	|	..........................................	|		|		|
|	Item(s) of Interest	|	..........................................	|		|	For what use? (pkg, customer website, ads)	|	..........................................	|		|		|
|	Item Color(s) (Standard or Custom)\\ If custom, what is the PMS?	|	..........................................	|		|	**TESTING**	|		|		|		|
|	Quantity Per Item	|	..........................................	|		|	Testing Requirements?	|	..........................................	|		|		|
|	Existing Catalog Item or Custom Item	|	..........................................	|		|	**PRODUCTION**	|		|		|		|
|	Licensed/Decorated?	|	..........................................	|		|	Lead Time	|	..........................................	|		|		|
|	Artwork Specs (PMS/Size/Loc, etc.)	|	..........................................	|		|	**COSTING**	|		|		|		|
|	Case Quantity (Standard or Custom)	|	..........................................	|		|	Supplier FOB $/Supplier FOB Port	|	..........................................	|		|		|
|	Factory MOQ	|	..........................................	|		|	Required Supplier Ship Date to Meet Customer In-Hands Date	|	..........................................	|		|		|
|		|		|		|	Customer Allowance Amount	|	..........................................	|		|		|
|	**PACKAGING**	|		|		|	Customer Rebate Amount	|	..........................................	|		|		|
|	Packaging Type (Standard or Custom)	|	..........................................	|		|	Exit Strategy Requirements	|	..........................................	|		|		|
|	Merchandising objective?	|	..........................................	|		|	Rep Commission Amount	|	..........................................	|		|		|
|	Packaging MOQ	|	..........................................	|		|	License Royalty Amount	|	..........................................	|		|		|
|	Does customer need to approve packaging?	|	..........................................	|		|	FOB Point	|	..........................................	|		|		|
|	Does customer require items to be delivered in inner shipping cartons?	|	..........................................	|		|		|		|		|		|
|		|		|		|	**CUSTOMER QUOTED PRICE**	|		|		|		|
|	**MERCHANDISING ASSETS**	|		|		|		|		|		|		|
|	Merchandising Assets Required?	|	..........................................	|		|	//**Completed by:**//	|	..........................................	|	//**Date:**//	|	..........................................	|
|	Type? Peggable? Floor Display? CDU?	|	..........................................	|		|	//**Approved by:**//	|	..........................................	|	//**Date:**//	|	..........................................	|
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