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====== Licensing Procedures ======
===== New, Changed or Discontinued items =====
After logo artwork has been approved by licensor:
    - Item is updated in SalesPad/GP 
      - Update the Item Status to “New” in SalesPad. This can be done manually or via a SalesPad import upload.
      - Update the Item Class to match the class of the parent blank SKU in GP. This can be done manually or via a SalesPad import upload.
      - Create the Kit so the item is able to report positive inventory. Sadly, there is no template to use to import this info, so either manual entry or a GP macro will have to do the trick. 
    - Spreadsheets need to be updated with all current items for each entity: [[\\PTFILES\SharedGraphics\Licensing]]
    - The following digital assets need to be updated
      - Team style guide
      - Product decoration files for embroidery, engraving and/or digital printing
        - Ask the [[start:posdes#graphic_design|Creative team]] to create Print Files
          - Create Task in [[https://picnictime.projectaccount.com|Intervals]]
          - When complete, Print Files will be placed in “SAMPLE S ONLY” folder e.g., [[\\PTFILES\SharedGraphics\COMMUNITY_ARTWORK\Chroma-Tec\_LICENSED\NBA_chroma\_SAMPLES ONLY]]
          - Review Print File against style guide art
          - Request product sample to submit to licensor (NBA excluded)
          - Once get full product approval, move the file to Product Image folder in DAM
            - [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]]
          - Convert PSD to JPEG and place in Product Image folder in Z drive
            - [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]]
            - Open Adobe Cloud- BRIDGE
            - Route to N drive
            - Open working files e.g.,[[\\PTFILES\ActiveProjects\Entities\4-NBA\TEMP_SAVES\1-Working]]
            - Wait for all files to load
            - Find file want to change
            - Make sure file is named correctly (ex: 522-49-472-044-2_m.psd)
            - Will change both single shots and multi shots (_m)
            - If need to confirm if the item needs a multi shot, go to Product Images in Z drive, all art needs to be consistent
            - Once review and confirm files are good, ready to convert to JPEG
            - Select files you want to covert, can select more than 1
            - Go to Tools- top tool bar
            - Go to Photoshop
            - Click Image Processor
            - File is opened in Photoshop
              - Section 1- n/a
              - Section 2- this tells where to save file, create a TEMP file on desk top for JPEGS
              - Section 3- 
                - Save as JPEG
                - Quality 10
                - Uncheck PSD
                - Uncheck TIFF
                - Check Resize to Fit
                - Width= 2400 Height=2400
              - Click RUN
            - This is converting to SRGB, taking CMYK and making it Web Ready (RGB files are web files)
            - Now image is saved on desk top in TEMP folder, need to move to Product Images in Z drive, licensed items. Just drag and drop file into Product Images folder.
      - [[#studio_shots|Studio shot files]]
      - [[start:creativeprocedures#product_design_sheets|Design sheets]] for NCAA products only
      - Visual matrix logos
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\0-Collegiate\VM_Art\Team_Logos]]
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\2-NFL\VM_Art\Team_Logos]]
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\3-MLB\VM_Art\Team_Logos]]
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\4-NBA\VM_Art\Team_Logos]]
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\8-US Army\VM_Art\Team_Logos]]
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\10-NHL\VM_Art\Team_Logos]]
      - [[#visual_matrix|Visual matrix PDFs]]
      - Product pages on website
    - All Picnic Time employees need to be notified
    - All customers need to be notified (via stock status email)
    - An updated notice needs to be posted on [[https://www.picnictime.com/updates|Picnic Time's updates web page]]

===== Packaging =====
==== Non-Disney, Non-Lucas, Non-Marvel ====
^	Status	^	Assigned To	^	Task	^	Changes Status To	^	Assigns To	^	Adds Followers	^		^
|	(Task Created)	|	Licensing* (Tiff, Jason, Denise)	|	"Determines merchandising requirements with Brandon/Jesse. Enters task and provides entity, product and packaging type (Packaging Module)"	|	Open	|	Creative Team (Anna, Brooke, Krista, Maryam)	|	Tiff, Jason, Denise	|		|
|	Open	|	Creative Team (Anna, Brooke, Krista, Maryam)	|	Anna reviews task and assigns to someone on team	|	Assigned	|	Creative Team (Anna, Brooke, Krista, Maryam)	|	Jesse	|		|
|	Assigned	|	Creative Team (Anna, Brooke, Krista, Maryam)	|	Creates packaging (Kept in Graphics Drive until approved)	|	Review	|	Jesse	|		|		|
|	Review 	|	Jesse	|	Jesse reviews and approves packaging. Assigns task to Tiffany	|	Review	|	Licensing (Tiff, Jason, Denise)	|		|		|
|	Review 	|	Licensing (Tiff, Jason, Denise)	|	Submits to Entity	|	Pending Approval	|	Licensing (Tiff, Jason, Denise)	|		|		|
|	Pending Approval	|	Licensing (Tiff, Jason, Denise)	|	<color red>If revisions are needed (optional)</color>	|	<color red>Redo/Modify</color>	|	<color red>Creative Team (Anna, Brooke, Krista, Maryam)</color>	|		|		|
|	<color red>Redo/Modify</color>	|	<color red>Creative Team (Anna, Brooke, Krista, Maryam)</color>	|	<color red>Revisions made and PDFs saved (optional)</color>	|	<color red>Review</color>	|	<color red>Licensing (Tiff, Jason, Denise)</color>	|		|		|
|	<color red>Review</color>	|	<color red>Licensing (Tiff, Jason, Denise)</color>	|	<color red>Resubmit again to Entity (optional)</color>	|	<color red>Pending Approval</color>	|	<color red>Licensing (Tiff, Jason, Denise)</color>	|		|		|
|	<color red>Pending Approval</color>	|	<color red>Licensing (Tiff, Jason, Denise)</color>	|	Receives Concept Approval from Entity; adds detailed notes	|	Approved by Entity	|	Creative Team (Anna, Brooke, Krista, Maryam)	|		|		|
|	Approved by Entity	|	Creative Team (Anna, Brooke, Krista, Maryam)	|	Prepares ChromaTec artwork and arranges to have four (4) print proofs printed. Saves packaging artwork PDF to S:\Product Development\Packaging PDFs	|	Create print files	|	ChromaTec	|		|	Per Jesse, we will print these proofs in the warehouse on high quality settings.	|
|	Create print files	|	Creative Team (Anna, Brooke, Krista, Maryam)	|	Print proofs given to Licensing to be reviewed and approved	|	Review	|	Licensing (Tiff, Jason, Denise)	|		|		|
|	Review 	|	Licensing (Tiff, Jason, Denise)	|	Review physical samples; if approved, give Buyer authorization to mail (2) to supplier give one to Creative, give one to QA, and two to Buyer. if not approved, revise/rework	|	Approved/Place PO	|	Buyer	|		|		|
|	Approved/Place PO	|	Buyer	|	PO placed; PO, Artwork, and 2 pre-pro sample print proofs sent to supplier. Remaining print proof is stored for our reference (QA)	|	PO packet sent to supplier	|	Receiving	|	Buyer	|		|
|	Receiving	|	Receiving	|	Physical packaging received and PO received in GP. Task reassigned to QA for review	|	Review	|	Edgar	|		|		|
|	Review 	|	Edgar	|	Retrieves approved proofs for QA review. Assigns to Licensing and brings 2 samples of each SKU to Licensing for review	|	Pending Approval	|	Licensing (Tiff, Jason, Denise)	|		|		|
|	Pending Approval	|	Licensing (Tiff, Jason, Denise)	|	Submit physical samples from PO shipment to Licensor for final approval. If not approved, move back Re-do/Modify (Creative Team) for revisions. If approved, move to "Jesse Photography" for photography of packaging on physical product FOR UNCONVENTIONAL PKG. TYPES, e.g., Potluck sleeve.	|	Jesse Photography	|	Jesse	|		|		|
|	Jesse Photography	|	Jesse	|	Studio shots of unconventional packaging type on product.	|	Review	|	Licensing (Tiff, Jason, Denise)	|	Brandon	|		|
|	Review	|	Licensing (Tiff, Jason, Denise)	|	Review photography and approve or request revisions (Re-do/Modify)	|	Closed	|		|		|		|
\\ 
Players:\\ 
Tiffany/Jason/Denise (Licensing); Edgar (QA); Buyer (TBD); Anna/Brooke/Krista/Maryam (Creative); Jesse; Brandon\\ 
<color red>Text in red are optional steps</color>
==== Disney, Lucas, Marvel ====
^	Status	^	Assigned To	^	Task	^	Changes Status To	^	Assigns To	^	Adds Followers	^
|	(Task Created)	|	Licensing* (Tiff, Jason, Denise)	|	Determines merchandising requirements with Brandon/Jesse. Enters task and provides entity, product and packaging type (Packaging Module)	|	Open	|	Creative Team (Anna, Brooke, Krista, Maryam)	|	Tiff, Jason, Denise	|
|	Open	|	Creative Team (Anna, Brooke, Krista, Maryam)	|	Anna reviews task and assigns to someone on team	|	Assigned	|	Creative Team (Anna, Brooke, Krista, Maryam)	|	Jesse	|
|	Assigned	|	Creative Team (Anna, Brooke, Krista, Maryam)	|	Creates packaging. (Kept in Graphics Drive until approved)	|	Review	|	Jesse	|		|
|	Review 	|	Jesse	|	Jesse reviews and approves packaging. Assigns task to Tiffany	|	Review	|	Licensing (Tiff, Jason, Denise)	|		|
|	Review 	|	Licensing (Tiff, Jason, Denise)	|	Submits to Entity	|	Pending Approval	|	Licensing (Tiff, Jason, Denise)	|		|
|	Pending Approval	|	Licensing (Tiff, Jason, Denise)	|	<color red>If revisions are needed (optional)</color>	|	<color red>Redo/Modify</color>	|	<color red>Creative Team (Anna, Brooke, Krista, Maryam)</color>	|		|
|	<color red>Redo/Modify</color>	|	<color red>Creative Team (Anna, Brooke, Krista, Maryam)</color>	|	<color red>Revisions made and PDFs saved (optional)</color>	|	<color red>Review</color>	|	<color red>Licensing (Tiff, Jason, Denise)</color>	|		|
|	<color red>Review </color>	|	<color red>Licensing (Tiff, Jason, Denise)</color>	|	<color red>Resubmit again to Entity (optional)</color>	|	<color red>Pending Approval</color>	|	<color red>Licensing (Tiff, Jason, Denise)</color>	|		|
|	<color red>Pending Approval</color>	|	<color red>Licensing (Tiff, Jason, Denise)</color>	|	Receives Concept Approval from Entity; adds detailed notes	|	Approved by Entity	|	Creative Team (Anna, Brooke, Krista, Maryam)	|		|
|	Approved by Entity	|	Creative Team (Anna, Brooke, Krista, Maryam)	|	Prepares print proof of packaging for domestic printer (Ernest Pkg) and saves packaging artwork PDF to S:\Product Development\Packaging PDFs	|	Ready for Supplier	|	Buyer	|		|
|	Ready for Supplier	|	Buyer	|	Enters a PO for 2 samples (1: PT, 1: supplier) of print ready packaging and sends Artwork to domestic printer	|	Domestic Printer	|	Inventory Controller	|		|
|	Domestic Printer	|	Inventory Controller	|	Print proofs received & entered into Sales Pad and must be reviewed by Licensing	|	Review	|	Licensing (Tiff, Jason, Denise)	|		|
|	Review 	|	Licensing (Tiff, Jason, Denise)	|	Review physical samples; if approved, give buyer direction to place PO; if not approved, revise/rework	|	Approved/Place PO	|	Buyer	|		|
|	Approved/Place PO	|	Buyer	|	PO placed/PO, Artwork, and pre-pro sample sent to supplier	|	PO packet sent to supplier	|	Buyer	|		|
|	PO packet sent to supplier	|	Buyer	|	Physical packaging received and PO received in Salespad. Task reassigned to QA for review	|	Review	|	Edgar	|		|
|	Review 	|	Edgar	|	Retrieves approved proofs for QA review. Assigns to Licensing and brings 2 samples of each SKU to Licensing for review	|	Pending Approval	|	Licensing (Tiff, Jason, Denise)	|		|
|	Pending Approval	|	Licensing (Tiff, Jason, Denise)	|	Submit physical samples from PO shipment to Licensor for final approval. If not approved, move back Re-do/Modify (Creative Team) for revisions. If approved, move to "Jesse Photography" for photography of packaging on physical product FOR UNCONVENTIONAL PKG. TYPES, e.g., Potluck sleeve.	|	Jesse Photography	|	Jesse	|		|
|	Jesse Photography	|	Jesse	|	Studio shots of unconventional packaging type on product.	|	Review	|	Licensing (Tiff, Jason, Denise)	|	Brandon	|
|	Review	|	Licensing (Tiff, Jason, Denise)	|	Review photography and approve or request revisions (Re-do/Modify)	|	Closed	|		|		|
\\ 
Players:\\ 
Tiffany/Jason/Denise (Licensing); Edgar (QA); Buyer (TBD); Anna/Brooke/Krista/Maryam (Creative); Jesse; Brandon\\ 
<color red>Text in red are optional steps</color>

===== Studio Shots =====
  * Studio shot PSD files are saved in the following folder by the creative department:
    * \\PTFILES\ActiveProjects\Entities\0-Schools\TEMP_SAVES\1-Working
  * The licensing department reviews the studio shot PSD files as they are updated and approved copies need to be moved to the following folders:
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\7-Harley|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\7-Harley]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\8-US Army|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\8-US Army]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\9-CocaCola|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\9-CocaCola]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\0-Collegiate|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\0-Collegiate]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\2-NFL|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\2-NFL]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\3-MLB|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\3-MLB]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\4-NBA|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\4-NBA]]
  * The licensing department converts the PSD files to JPG files which need to be saved in the following folders:
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\0-Coca-Cola|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\0-Coca-Cola]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\0-Collegiate|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\0-Collegiate]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\2-NFL|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\2-NFL]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\3-MLB|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\3-MLB]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\4-NBA|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\4-NBA]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\7-HarleyDavidson|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\7-HarleyDavidson]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\8-US Army|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\8-US Army]]
===== Visual Matrix =====
  * Visual matrix PDF files are saved in the following folders by the creative department:
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\Smaller_PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\Smaller_PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\Web_PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\Web_PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\Smaller_PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\Smaller_PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\Web_PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\Web_PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\Smaller PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\Smaller PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\web pdf|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\web pdf]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\Pdf|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\Pdf]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\Smaller PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\Smaller PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\web pdf|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\web pdf]]
  * The licensing department reviews the visual matrix PDF files as they are updated and approved copies need to be moved to the following folders:
    * [[\\PTFILES\SharedGraphics\Licensing\NBA\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\NBA\Visual Matrix]]
    * [[\\PTFILES\SharedGraphics\Licensing\NFL\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\NFL\Visual Matrix]]
    * [[\\PTFILES\SharedGraphics\Licensing\MLB\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\MLB\Visual Matrix]] FIXME
    * [[\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix]] FIXME
    * [[\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix]]
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