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====== Licensing Procedures ======
===== New, changed or discontinued items =====
  * After logo artwork has been approved by licensor: 
    * All Picnic Time employees need to be notified
    * All customers need to be notified (via stock status email)
    * An updated notice needs to be posted on [[https://www.picnictime.com/updates|Picnic Time's updates web page]]
    * The following digital assets need to be updated
      * Team style guide
      * Product decoration files for embroidery, engraving and/or digital printing
        * Ask the [[start:posdes#graphic_design|Creative team]] to create Print Files
          * Create Task in [[https://picnictime.projectaccount.com|Intervals]]
          * When complete, Print Files will be placed in “SAMPLE S ONLY” folder e.g., [[\\PTFILES\SharedGraphics\COMMUNITY_ARTWORK\Chroma-Tec\_LICENSED\NBA_chroma\_SAMPLES ONLY]]
          * Review Print File against style guide art
          * Request product sample to submit to licensor (NBA excluded)
          * Once get full product approval, move the file to Product Image folder in DAM
            * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]]
          * Convert PSD to JPEG and place in Product Image folder in Z drive
            * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]]
            * Open Adobe Cloud- BRIDGE
            * Route to N drive
            * Open working files e.g.,[[\\PTFILES\ActiveProjects\Entities\4-NBA\TEMP_SAVES\1-Working]]
            * Wait for all files to load
            * Find file want to change
            * Make sure file is named correctly (ex: 522-49-472-044-2_m.psd)
            * Will change both single shots and multi shots (_m)
            * If need to confirm if the item needs a multi shot, go to Product Images in Z drive, all art needs to be consistent
            * Once review and confirm files are good, ready to convert to JPEG
            * Select files you want to covert, can select more than 1
            * Go to Tools- top tool bar
            * Go to Photoshop
            * Click Image Processor
            * File is opened in Photoshop
              * Section 1- n/a
              * Section 2- this tells where to save file, create a TEMP file on desk top for JPEGS
              * Section 3- 
                * Save as JPEG
                * Quality 10
                * Uncheck PSD
                * Uncheck TIFF
                * Check Resize to Fit
                * Width= 2400 Height=2400
              * Click RUN
            * This is converting to SRGB, taking CMYK and making it Web Ready (RGB files are web files)
            * Now image is saved on desk top in TEMP folder, need to move to Product Images in Z drive, licensed items. Just drag and drop file into Product Images folder.
      * [[#studio_shots|Studio shot files]]
      * [[start:creativeprocedures#product_design_sheets|Design sheets]] for NCAA products only
      * Visual matrix logos
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\0-Collegiate\VM_Art\Team_Logos]]
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\2-NFL\VM_Art\Team_Logos]]
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\3-MLB\VM_Art\Team_Logos]]
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\4-NBA\VM_Art\Team_Logos]]
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\8-US Army\VM_Art\Team_Logos]]
        * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\10-NHL\VM_Art\Team_Logos]]
      * [[#visual_matrix|Visual matrix PDFs]]
      * Product pages on website
===== Packaging =====
^ Status                               ^ Assigned To                                                      ^ Task                                                                                                                                                                                     ^ Changes Status To                    ^ Assigns To                                                       ^ Adds Followers       ^
| (Task Created)                       | Licensing* (Tiff, Jason, Denise)                                 | Determines merchandising requirements with Brandon/Jesse\\ Enters task and provides entity, product and packaging type (Packaging Module)                                                | Open                                 | Creative Team (Anna, Brooke, Krista, Maryam)                     | Tiff, Jason, Denise  |
| Open                                 | Creative Team (Anna, Brooke, Krista, Maryam)                     | Anna reviews task and assigns to someone on team                                                                                                                                         | Assigned                             | Creative Team (Anna, Brooke, Krista, Maryam)                     | Jesse                |
| Assigned                             | Creative Team (Anna, Brooke, Krista, Maryam)                     | Creates packaging                                                                                                                                                                        | Review                               | Jesse                                                            |                      |
| Review                               | Jesse                                                            | Jesse reviews and approves packaging\\ Assigns task to Tiffany                                                                                                                           | Review                               | Licensing (Tiff, Jason, Denise)                                  |                      |
| Review                               | Licensing (Tiff, Jason, Denise)                                  | Submits to Entity                                                                                                                                                                        | Pending Approval                     | Licensing (Tiff, Jason, Denise)                                  |                      |
| Pending Approval                     | Licensing (Tiff, Jason, Denise)                                  | <color red>If revisions are needed (optional)</color>                                                                                                                                    | <color red>Redo/Modify</color>       | <color red>Creative Team (Anna, Brooke, Krista, Maryam)</color>  |                      |
| <color red>Redo/Modify</color>       | <color red>Creative Team (Anna, Brooke, Krista, Maryam)</color>  | <color red>Revisions made and PDFs saved (optional)</color>                                                                                                                              | <color red>Review</color>            | <color red>Licensing (Tiff, Jason, Denise)</color>               |                      |
| <color red>Review</color>            | <color red>Licensing (Tiff, Jason, Denise)</color>               | <color red>Resubmit again to Entity (optional)</color>                                                                                                                                   | <color red>Pending Approval</color>  | <color red>Licensing (Tiff, Jason, Denise)</color>               |                      |
| <color red>Pending Approval</color>  | <color red>Licensing (Tiff, Jason, Denise)</color>               | Receives Concept Approval from Entity; adds detailed notes                                                                                                                               | Approved by Entity                   | Anna                                                             |                      |
| Approved by Entity                   | Anna                                                             | Prepares print proof of packaging for domestic printer (Ernest Pkg)                                                                                                                      | Ready for Supplier                   | Buyer                                                            |                      |
| Ready for Supplier                   | Buyer                                                            | Enters a PO for 2 samples (1: PT, 1: supplier) of print ready packaging and sends Artwork to domestic printer                                                                            | Domestic Printer                     | Inventory Controller                                             |                      |
| Domestic Printer                     | Inventory Controller                                             | Print proofs received & entered into Sales Pad and must be reviewed by Licensing                                                                                                         | Review                               | Licensing (Tiff, Jason, Denise)                                  |                      |
| Review                               | Licensing (Tiff, Jason, Denise)                                  | Review physical samples; if approved, give buyer direction to place PO; if not approved, revise/rework                                                                                   | Approved/Place PO                    | Buyer                                                            |                      |
| Approved/Place PO                    | Buyer                                                            | PO placed/PO, Artwork, and pre-pro sample sent to supplier                                                                                                                               | PO packet sent to supplier           | Buyer                                                            |                      |
| PO packet sent to supplier           | Buyer                                                            | Physical packaging received and PO received in Salespad\\ Task reassigned to QA for review                                                                                               | Review                               | Edgar                                                            |                      |
| Review                               | Edgar                                                            | Retrieves approved proofs for QA review\\ Assigns to Licensing and brings 2 samples of each SKU to Licensing for review                                                                  | Pending Approval                     | Licensing (Tiff, Jason, Denise)                                  |                      |
| Pending Approval                     | Licensing (Tiff, Jason, Denise)                                  | Submit physical samples from PO shipment to Licensor for final approval -- if approved, close task. If not approved, move back to "Revisions Needed" and Re-do/Modify (Creative Team).   | Closed                               |                                                                  |                      |
\\ 
Players:\\ 
Tiffany/Jason/Denise (Licensing); Edgar (QA); Buyer (TBD); Anna/Brooke/Krista/Maryam (Creative); Jesse; Brandon\\ 
<color red>Text in red are optional steps</color>

===== Studio Shots =====
  * Studio shot PSD files are saved in the following folder by the creative department:
    * \\PTFILES\ActiveProjects\Entities\0-Schools\TEMP_SAVES\1-Working
  * The licensing department reviews the studio shot PSD files as they are updated and approved copies need to be moved to the following folders:
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\7-Harley|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\7-Harley]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\8-US Army|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\8-US Army]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\9-CocaCola|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\9-CocaCola]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\0-Collegiate|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\0-Collegiate]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\2-NFL|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\2-NFL]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\3-MLB|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\3-MLB]]
    * [[\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\4-NBA|\\PTFILES\SharedGraphics\___DAM\Product_Images\Licensed_Items\4-NBA]]
  * The licensing department converts the PSD files to JPG files which need to be saved in the following folders:
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\0-Coca-Cola|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\0-Coca-Cola]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\0-Collegiate|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\0-Collegiate]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\2-NFL|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\2-NFL]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\3-MLB|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\3-MLB]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\4-NBA|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\4-NBA]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\7-HarleyDavidson|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\7-HarleyDavidson]]
    * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\8-US Army|\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items\8-US Army]]
===== Visual Matrix =====
  * Visual matrix PDF files are saved in the following folders by the creative department:
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\Smaller_PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\Smaller_PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\Web_PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\0-Collegiate\Visual_Matrix\Web_PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\Smaller_PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\Smaller_PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\Web_PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\4-NBA\Visual_Matrix\Web_PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\Smaller PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\Smaller PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\web pdf|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\2-NFL\Visual_Matrix\web pdf]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\Pdf|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\Pdf]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\Smaller PDF|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\Smaller PDF]]
    * [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\web pdf|\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\3-MLB\Visual_Matrix\web pdf]]
  * The licensing department reviews the visual matrix PDF files as they are updated and approved copies need to be moved to the following folders:
    * [[\\PTFILES\SharedGraphics\Licensing\NBA\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\NBA\Visual Matrix]]
    * [[\\PTFILES\SharedGraphics\Licensing\NFL\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\NFL\Visual Matrix]]
    * [[\\PTFILES\SharedGraphics\Licensing\MLB\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\MLB\Visual Matrix]] FIXME
    * [[\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix]] FIXME
    * [[\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix]]
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