Picnic Time knowledge base

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====== Hours and Schedules ======

===== Lunch and Break Schedules =====
The office is open at 7am. This is the earliest shift start time. Management will open the doors 10-15 minutes prior to 7am to allow people to get in, get coffee etc. The only exceptions will be when there is an operational need to work overtime before normal hours which needs to be approved in advance.

Thanks for your cooperation.

The schedule is as follows:

First Shift:
|Start|7:15am|
|Break 1|10:00 am-10:15am|
|Lunch|12:00pm-12:45pm|
|Break 2|2:50pm-3pm|
|End|4:00pm|

Second Shift:
|Start|8:15am|
|Break 1|10:15 am-10:30am|
|Lunch|12:45pm-1:30pm|
|Break 2|3:00pm-3:10pm|
|End|5:00pm|

Please do not leave before 4PM without approval from your supervisor through ADP.

===== Time Card Punches =====
The ADP system works on a 7 minute rounding rule. This means that punches will round up or down to the next fifteen minutes. If you arrive more than 7.5 minutes late your pay will start at the next quarter hour.

If you clock out 7.5 minutes after the end of your shift it will be recorded as 15 minutes overtime if you already worked 8 hours. This type of accidental overtime is not approved and is unnecessary.

At lunch times, if you are unable to take lunch at your scheduled time, you should go on the next quarter hour (unless you are leaving no later than seven minutes late and returning within your scheduled 30 or 45 minutes). This will avoid manual adjustments or possibly shorting you of paid working time.

The best practice is to show up on time, take lunch on time, and leave on time.

The seven minute rule is there to simplify payroll processing and does not affect the attendance policy outlined in the Employee Handbook.

Being on time to work is essential to the performance of the company.

Thank you for your cooperation.

===== Mandatory Lunch Breaks =====
We have added a new Exceptions feature to our ADP software this week which will advise us when an employee does not take their lunch break prior to the mandatory 6-hour window or when the lunch break is for a period less than 23 minutes.  We noticed several staff members taking lunch periods which did not follow the law.

It is very important that you all follow these state regulations and our meal/break guidelines in our handbook, so keep this in mind.  If you follow the schedule you have been assigned, this won’t come up as an issue.  But if you have been given permission to follow a modified work schedule on a given day, you still must follow these laws.

From [[http://ca.gov|CA.gov]]: 

''In general, when an employee works for a work period of more than five hours, a meal period must be provided no later than the end of the employee’s fifth hour of work (in other words, no later than the start of the employee’s sixth hour of work).'' 

Effective immediately, we will be monitoring this closely and advising your supervisor if this regulation has not been followed.

Thanks for your attention to this.
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