start:travel
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start:travel [2016/09/08 07:46] andre |
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| - | ====== Travel Guidelines for Picnic Time Employees Attending Trade Shows ====== | + | ====== Travel Guidelines for Picnic Time Employees ====== |
| It is important to closely monitor all corporate travel expenses and follow these guidelines to ensure safe, efficient and successful business trips.\\ | It is important to closely monitor all corporate travel expenses and follow these guidelines to ensure safe, efficient and successful business trips.\\ | ||
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| All travel arrangements (flights, hotels, rental cars) for sales people are to be made by the Trade Show Coordinator.\\ | All travel arrangements (flights, hotels, rental cars) for sales people are to be made by the Trade Show Coordinator.\\ | ||
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| - | • Mileage for personal vehicle transport to and from the departing airport, off-site parking location or other work site is reimbursable at the IRS standard vehicle reimbursement rate (IRS publication 463), currently 57.5 cents per mile. The normal commute from the employee’s home to the main office is not reimbursable and is to be deducted for purposes of calculating the total mileage reimbursement. Any employee driving their personal vehicle for business (other than their normal commute) must submit their driver’s license and proof of insurance to the Controller prior to their first trip. Any points issued to their license, restrictions, or loss of license should be reported to the Controller immediately.\\ | + | • Mileage for personal vehicle transport to and from the departing airport, off-site parking location or other work site is reimbursable at the IRS standard vehicle reimbursement rate (IRS publication 463), currently 54 cents per mile. The normal commute from the employee’s home to the main office is not reimbursable and is to be deducted for purposes of calculating the total mileage reimbursement. Any employee driving their personal vehicle for business (other than their normal commute) must submit their driver’s license and proof of insurance to the Controller prior to their first trip. Any points issued to their license, restrictions, or loss of license should be reported to the Controller immediately.\\ |
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| • Flights will be booked on the least expensive airline. The cost of the baggage fees must be calculated in the cost comparison. If there is an available flight on a salesperson’s preferred airline that is not more than $25 more than the lowest available carrier the salesperson can use their preferred airline. If the cost of using their preferred airline is greater than $25, they may choose to pay the Company the difference and fly on their preferred airline. Excessive stops and layovers will be avoided.\\ | • Flights will be booked on the least expensive airline. The cost of the baggage fees must be calculated in the cost comparison. If there is an available flight on a salesperson’s preferred airline that is not more than $25 more than the lowest available carrier the salesperson can use their preferred airline. If the cost of using their preferred airline is greater than $25, they may choose to pay the Company the difference and fly on their preferred airline. Excessive stops and layovers will be avoided.\\ | ||
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| • Air transfers (transport to Hotel) Free hotel shuttles should always be used if | • Air transfers (transport to Hotel) Free hotel shuttles should always be used if | ||
| available. If a free shuttle is not available please follow these guidelines:\\ | available. If a free shuttle is not available please follow these guidelines:\\ | ||
| - | __New York__\\ | + | \\ |
| + | **__New York__**\\ | ||
| JFK to hotel –\\ | JFK to hotel –\\ | ||
| 1. Times Square area - Airtrain to Howard Beach stop. Take ‘A’ train subway to hotel (42nd street/Port Authority – about 45 min.). Transfer at Penn Station to other subway route or taxi if necessary.\\ | 1. Times Square area - Airtrain to Howard Beach stop. Take ‘A’ train subway to hotel (42nd street/Port Authority – about 45 min.). Transfer at Penn Station to other subway route or taxi if necessary.\\ | ||
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| Employees whose jobs require them to come in contact with customers, suppliers or the public are expected to wear apparel consistent with that worn by the persons with whom they will be dealing. Ask your supervisor if you are uncertain as to the appropriate attire for travel and at the trade show/meeting.\\ | Employees whose jobs require them to come in contact with customers, suppliers or the public are expected to wear apparel consistent with that worn by the persons with whom they will be dealing. Ask your supervisor if you are uncertain as to the appropriate attire for travel and at the trade show/meeting.\\ | ||
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| - | [[start:dress|Images of acceptable and non-acceptable attire]] are available in the company directory as a PDF file named Dress Code 2015 (S/FORMS/HR) and also in the company knowledge base [[start:|http://info.picnictime.com/]] | + | [[start:dress|Images of acceptable and non-acceptable attire]] are available in the company directory as a PDF file named Dress Code 2015 (S/FORMS/HR) and also in the company knowledge base [[start:|http://info.picnictime.com/]]\\ |
| + | \\ | ||
| Please see the general manager if you need further guidance.\\ | Please see the general manager if you need further guidance.\\ | ||
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| It is the responsibility of you as an employee to keep accurate records of the dates and times you work as well as unpaid rest periods during business trips.\\ | It is the responsibility of you as an employee to keep accurate records of the dates and times you work as well as unpaid rest periods during business trips.\\ | ||
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| - | You must email your hours to [[mailto:Jessica@picnictime.com|Jessica@picnictime.com]] no later than 4PM on Monday for the hours worked in the prior 7days (Monday-Sunday). If you do not send in your hours they will be paid on the next payroll date. Be sure to give a total number of hours for each day and to clearly indicate local time if a work day or travel time spans time different time zones.\\ | + | <color red>You must email your hours to [[mailto:Jessica@picnictime.com|Jessica@picnictime.com]] no later than 4PM on Monday for the hours worked in the prior 7days (Monday-Sunday). If you do not send in your hours they will be paid on the next payroll date. Be sure to give a total number of hours for each day and to clearly indicate local time if a work day or travel time spans time different time zones.</color>\\ |
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| To ensure you are paid fairly and accurately, please record working time as follows:\\ | To ensure you are paid fairly and accurately, please record working time as follows:\\ | ||
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| Please use your best judgement while traveling to be safe, successful and a positive brand ambassador for Picnic Time.\\ | Please use your best judgement while traveling to be safe, successful and a positive brand ambassador for Picnic Time.\\ | ||
| \\ | \\ | ||
| - | See the General Manager or Controller if you have questions about these guidelines. | + | See the [[start:posdes#genman|General Manager]] or [[start:posdes#controller|Controller]] if you have questions about these guidelines. |
start/travel.1473345992.txt.gz · Last modified: 2016/09/08 07:46 by andre
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