start:licensingprocedures
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start:licensingprocedures [2017/07/27 13:51] andre |
start:licensingprocedures [2018/01/19 15:28] (current) andre [Visual Matrix PDFs] |
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| ====== Licensing Procedures ====== | ====== Licensing Procedures ====== | ||
| ===== New, Changed or Discontinued items ===== | ===== New, Changed or Discontinued items ===== | ||
| - | * After logo artwork has been approved by licensor: | + | After logo artwork has been approved by licensor: |
| - | * Spreadsheets need to be updated with all current items for each entity: [[\\PTFILES\SharedGraphics\Licensing]] | + | - Item is updated in SalesPad/Dynamics GP |
| - | * All Picnic Time employees need to be notified | + | - Check that the correct decoration file paths are entered in the ''Print File'' fields. |
| - | * All customers need to be notified (via stock status email) | + | - Update the Item Status to “New” in SalesPad. This can be done manually or via a SalesPad import upload. |
| - | * An updated notice needs to be posted on [[https://www.picnictime.com/updates|Picnic Time's updates web page]] | + | - Update the Item Class to match the class of the parent blank SKU in GP. This can be done manually or via a SalesPad import upload. |
| - | * The following digital assets need to be updated | + | - Create the Kit so the item is able to report positive inventory. Sadly, there is no template to use to import this info, so either manual entry or a GP macro will have to do the trick. |
| - | * Team style guide | + | - Spreadsheets need to be updated with all current items for each entity: [[\\PTFILES\SharedGraphics\Licensing]] |
| - | * Product decoration files for embroidery, engraving and/or digital printing | + | - The following digital assets need to be updated |
| - | * Ask the [[start:posdes#graphic_design|Creative team]] to create Print Files | + | - Team style guide |
| - | * Create Task in [[https://picnictime.projectaccount.com|Intervals]] | + | - Product decoration files for embroidery, engraving and/or digital printing |
| - | * When complete, Print Files will be placed in “SAMPLE S ONLY” folder e.g., [[\\PTFILES\SharedGraphics\COMMUNITY_ARTWORK\Chroma-Tec\_LICENSED\NBA_chroma\_SAMPLES ONLY]] | + | - Ask the [[start:posdes#graphic_design|Creative team]] to create Print Files |
| - | * Review Print File against style guide art | + | - Create Task in [[https://picnictime.projectaccount.com|Intervals]] |
| - | * Request product sample to submit to licensor (NBA excluded) | + | - When complete, Print Files will be placed in “SAMPLES ONLY” folder e.g., [[\\PTFILES\SharedGraphics\COMMUNITY_ARTWORK\Chroma-Tec\_LICENSED\NBA_chroma\_SAMPLES ONLY]] |
| - | * Once get full product approval, move the file to Product Image folder in DAM | + | - Review Print File against style guide art |
| - | * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]] | + | - Request product sample to submit to licensor (NBA excluded) |
| - | * Convert PSD to JPEG and place in Product Image folder in Z drive | + | - Once get full product approval, move the file to Product Image folder in DAM |
| - | * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]] | + | - [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]] |
| - | * Open Adobe Cloud- BRIDGE | + | - Convert PSD to JPEG and place in Product Image folder in Z drive |
| - | * Route to N drive | + | - [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]] |
| - | * Open working files e.g.,[[\\PTFILES\ActiveProjects\Entities\4-NBA\TEMP_SAVES\1-Working]] | + | - Open Adobe Cloud- BRIDGE |
| - | * Wait for all files to load | + | - Route to N drive |
| - | * Find file want to change | + | - Open working files e.g.,[[\\PTFILES\ActiveProjects\Entities\4-NBA\TEMP_SAVES\1-Working]] |
| - | * Make sure file is named correctly (ex: 522-49-472-044-2_m.psd) | + | - Wait for all files to load |
| - | * Will change both single shots and multi shots (_m) | + | - Find file want to change |
| - | * If need to confirm if the item needs a multi shot, go to Product Images in Z drive, all art needs to be consistent | + | - Make sure file is named correctly (ex: 522-49-472-044-2_m.psd) |
| - | * Once review and confirm files are good, ready to convert to JPEG | + | - Will change both single shots and multi shots (_m) |
| - | * Select files you want to covert, can select more than 1 | + | - If need to confirm if the item needs a multi shot, go to Product Images in Z drive, all art needs to be consistent |
| - | * Go to Tools- top tool bar | + | - Once review and confirm files are good, ready to convert to JPEG |
| - | * Go to Photoshop | + | - Select files you want to covert, can select more than 1 |
| - | * Click Image Processor | + | - Go to Tools- top tool bar |
| - | * File is opened in Photoshop | + | - Go to Photoshop |
| - | * Section 1- n/a | + | - Click Image Processor |
| - | * Section 2- this tells where to save file, create a TEMP file on desk top for JPEGS | + | - File is opened in Photoshop |
| - | * Section 3- | + | - Section 1- n/a |
| - | * Save as JPEG | + | - Section 2- this tells where to save file, create a TEMP file on desk top for JPEGS |
| - | * Quality 10 | + | - Section 3- |
| - | * Uncheck PSD | + | - Save as JPEG |
| - | * Uncheck TIFF | + | - Quality 10 |
| - | * Check Resize to Fit | + | - Uncheck PSD |
| - | * Width= 2400 Height=2400 | + | - Uncheck TIFF |
| - | * Click RUN | + | - Check Resize to Fit |
| - | * This is converting to SRGB, taking CMYK and making it Web Ready (RGB files are web files) | + | - Width= 2400 Height=2400 |
| - | * Now image is saved on desk top in TEMP folder, need to move to Product Images in Z drive, licensed items. Just drag and drop file into Product Images folder. | + | - Click RUN |
| - | * [[#studio_shots|Studio shot files]] | + | - This is converting to SRGB, taking CMYK and making it Web Ready (RGB files are web files) |
| - | * [[start:creativeprocedures#product_design_sheets|Design sheets]] for NCAA products only | + | - Now image is saved on desk top in TEMP folder, need to move to Product Images in Z drive, licensed items. Just drag and drop file into Product Images folder. |
| - | * Visual matrix logos | + | - [[#studio_shots|Studio shot files]] |
| + | - [[start:creativeprocedures#product_design_sheets|Design sheets]] for NCAA products only | ||
| + | - Visual matrix logos | ||
| * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\0-Collegiate\VM_Art\Team_Logos]] | * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\0-Collegiate\VM_Art\Team_Logos]] | ||
| * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\2-NFL\VM_Art\Team_Logos]] | * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\2-NFL\VM_Art\Team_Logos]] | ||
| Line 53: | Line 55: | ||
| * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\8-US Army\VM_Art\Team_Logos]] | * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\8-US Army\VM_Art\Team_Logos]] | ||
| * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\10-NHL\VM_Art\Team_Logos]] | * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\10-NHL\VM_Art\Team_Logos]] | ||
| - | * [[#visual_matrix|Visual matrix PDFs]] | + | - [[#visual_matrix|Visual matrix PDFs]] |
| - | * Product pages on website | + | - Product pages on website |
| + | - All Picnic Time employees need to be notified | ||
| + | - All customers need to be notified (via stock status email) | ||
| + | - An updated notice needs to be posted on [[https://www.picnictime.com/updates|Picnic Time's updates web page]] | ||
| ===== Packaging ===== | ===== Packaging ===== | ||
| ==== Non-Disney, Non-Lucas, Non-Marvel ==== | ==== Non-Disney, Non-Lucas, Non-Marvel ==== | ||
| ^ Status ^ Assigned To ^ Task ^ Changes Status To ^ Assigns To ^ Adds Followers ^ ^ | ^ Status ^ Assigned To ^ Task ^ Changes Status To ^ Assigns To ^ Adds Followers ^ ^ | ||
| - | | (Task Created) | Licensing* (Tiff, Jason, Denise) | "Determines merchandising requirements with Brandon/Jesse. Enters task and provides entity, product and packaging type (Packaging Module)" | Open | Creative Team (Anna, Brooke, Krista, Maryam) | Tiff, Jason, Denise | | | + | | (Task Created) | Licensing* (Tiff, Jason, Denise) | "Determines merchandising requirements with Brandon/Jesse. Enters task and provides entity, product and packaging type (Packaging Module)" | Open | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Tiff, Jason, Denise | | |
| - | | Open | Creative Team (Anna, Brooke, Krista, Maryam) | Anna reviews task and assigns to someone on team | Assigned | Creative Team (Anna, Brooke, Krista, Maryam) | Jesse | | | + | | Open | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Anna reviews task and assigns to someone on team | Assigned | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Jesse | | |
| - | | Assigned | Creative Team (Anna, Brooke, Krista, Maryam) | Creates packaging (Kept in Graphics Drive until approved) | Review | Jesse | | | | + | | Assigned | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Creates packaging (Kept in Graphics Drive until approved) | Review | Jesse | | | |
| | Review | Jesse | Jesse reviews and approves packaging. Assigns task to Tiffany | Review | Licensing (Tiff, Jason, Denise) | | | | | Review | Jesse | Jesse reviews and approves packaging. Assigns task to Tiffany | Review | Licensing (Tiff, Jason, Denise) | | | | ||
| | Review | Licensing (Tiff, Jason, Denise) | Submits to Entity | Pending Approval | Licensing (Tiff, Jason, Denise) | | | | | Review | Licensing (Tiff, Jason, Denise) | Submits to Entity | Pending Approval | Licensing (Tiff, Jason, Denise) | | | | ||
| - | | Pending Approval | Licensing (Tiff, Jason, Denise) | <color red>If revisions are needed (optional)</color> | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, Krista, Maryam)</color> | | | | + | | Pending Approval | Licensing (Tiff, Jason, Denise) | <color red>If revisions are needed (optional)</color> | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam)</color> | | | |
| - | | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, Krista, Maryam)</color> | <color red>Revisions made and PDFs saved (optional)</color> | <color red>Review</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | | + | | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam)</color> | <color red>Revisions made and PDFs saved (optional)</color> | <color red>Review</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | |
| | <color red>Review</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | <color red>Resubmit again to Entity (optional)</color> | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | | | <color red>Review</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | <color red>Resubmit again to Entity (optional)</color> | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | | ||
| - | | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | Receives Concept Approval from Entity; adds detailed notes | Approved by Entity | Creative Team (Anna, Brooke, Krista, Maryam) | | | | + | | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | Receives Concept Approval from Entity; adds detailed notes | Approved by Entity | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | | | |
| - | | Approved by Entity | Creative Team (Anna, Brooke, Krista, Maryam) | Prepares ChromaTec artwork and arranges to have four (4) print proofs printed. Saves packaging artwork PDF to S:\Product Development\Packaging PDFs | Create print files | ChromaTec | | Per Jesse, we will print these proofs in the warehouse on high quality settings. | | + | | Approved by Entity | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Prepares ChromaTec artwork and arranges to have four (4) print proofs printed. Saves packaging artwork PDF to S:\Product Development\Packaging PDFs | Create print files | ChromaTec | | Per Jesse, we will print these proofs in the warehouse on high quality settings. | |
| - | | Create print files | Creative Team (Anna, Brooke, Krista, Maryam) | Print proofs given to Licensing to be reviewed and approved | Review | Licensing (Tiff, Jason, Denise) | | | | + | | Create print files | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Print proofs given to Licensing to be reviewed and approved | Review | Licensing (Tiff, Jason, Denise) | | | |
| | Review | Licensing (Tiff, Jason, Denise) | Review physical samples; if approved, give Buyer authorization to mail (2) to supplier give one to Creative, give one to QA, and two to Buyer. if not approved, revise/rework | Approved/Place PO | Buyer | | | | | Review | Licensing (Tiff, Jason, Denise) | Review physical samples; if approved, give Buyer authorization to mail (2) to supplier give one to Creative, give one to QA, and two to Buyer. if not approved, revise/rework | Approved/Place PO | Buyer | | | | ||
| | Approved/Place PO | Buyer | PO placed; PO, Artwork, and 2 pre-pro sample print proofs sent to supplier. Remaining print proof is stored for our reference (QA) | PO packet sent to supplier | Receiving | Buyer | | | | Approved/Place PO | Buyer | PO placed; PO, Artwork, and 2 pre-pro sample print proofs sent to supplier. Remaining print proof is stored for our reference (QA) | PO packet sent to supplier | Receiving | Buyer | | | ||
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| \\ | \\ | ||
| Players:\\ | Players:\\ | ||
| - | Tiffany/Jason/Denise (Licensing); Edgar (QA); Buyer (TBD); Anna/Brooke/Krista/Maryam (Creative); Jesse; Brandon\\ | + | Tiffany/Jason/Denise (Licensing); Edgar (QA); Buyer (TBD); Anna/Brooke/<del>Krista</del> FIXME/Maryam (Creative); Jesse; Brandon\\ |
| <color red>Text in red are optional steps</color> | <color red>Text in red are optional steps</color> | ||
| ==== Disney, Lucas, Marvel ==== | ==== Disney, Lucas, Marvel ==== | ||
| ^ Status ^ Assigned To ^ Task ^ Changes Status To ^ Assigns To ^ Adds Followers ^ | ^ Status ^ Assigned To ^ Task ^ Changes Status To ^ Assigns To ^ Adds Followers ^ | ||
| - | | (Task Created) | Licensing* (Tiff, Jason, Denise) | Determines merchandising requirements with Brandon/Jesse. Enters task and provides entity, product and packaging type (Packaging Module) | Open | Creative Team (Anna, Brooke, Krista, Maryam) | Tiff, Jason, Denise | | + | | (Task Created) | Licensing* (Tiff, Jason, Denise) | Determines merchandising requirements with Brandon/Jesse. Enters task and provides entity, product and packaging type (Packaging Module) | Open | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Tiff, Jason, Denise | |
| - | | Open | Creative Team (Anna, Brooke, Krista, Maryam) | Anna reviews task and assigns to someone on team | Assigned | Creative Team (Anna, Brooke, Krista, Maryam) | Jesse | | + | | Open | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Anna reviews task and assigns to someone on team | Assigned | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Jesse | |
| - | | Assigned | Creative Team (Anna, Brooke, Krista, Maryam) | Creates packaging. (Kept in Graphics Drive until approved) | Review | Jesse | | | + | | Assigned | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Creates packaging. (Kept in Graphics Drive until approved) | Review | Jesse | | |
| | Review | Jesse | Jesse reviews and approves packaging. Assigns task to Tiffany | Review | Licensing (Tiff, Jason, Denise) | | | | Review | Jesse | Jesse reviews and approves packaging. Assigns task to Tiffany | Review | Licensing (Tiff, Jason, Denise) | | | ||
| | Review | Licensing (Tiff, Jason, Denise) | Submits to Entity | Pending Approval | Licensing (Tiff, Jason, Denise) | | | | Review | Licensing (Tiff, Jason, Denise) | Submits to Entity | Pending Approval | Licensing (Tiff, Jason, Denise) | | | ||
| - | | Pending Approval | Licensing (Tiff, Jason, Denise) | <color red>If revisions are needed (optional)</color> | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, Krista, Maryam)</color> | | | + | | Pending Approval | Licensing (Tiff, Jason, Denise) | <color red>If revisions are needed (optional)</color> | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam)</color> | | |
| - | | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, Krista, Maryam)</color> | <color red>Revisions made and PDFs saved (optional)</color> | <color red>Review</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | + | | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam)</color> | <color red>Revisions made and PDFs saved (optional)</color> | <color red>Review</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | |
| | <color red>Review </color> | <color red>Licensing (Tiff, Jason, Denise)</color> | <color red>Resubmit again to Entity (optional)</color> | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | | <color red>Review </color> | <color red>Licensing (Tiff, Jason, Denise)</color> | <color red>Resubmit again to Entity (optional)</color> | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | ||
| - | | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | Receives Concept Approval from Entity; adds detailed notes | Approved by Entity | Creative Team (Anna, Brooke, Krista, Maryam) | | | + | | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | Receives Concept Approval from Entity; adds detailed notes | Approved by Entity | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | | |
| - | | Approved by Entity | Creative Team (Anna, Brooke, Krista, Maryam) | Prepares print proof of packaging for domestic printer (Ernest Pkg) and saves packaging artwork PDF to S:\Product Development\Packaging PDFs | Ready for Supplier | Buyer | | | + | | Approved by Entity | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Prepares print proof of packaging for domestic printer (Ernest Pkg) and saves packaging artwork PDF to S:\Product Development\Packaging PDFs | Ready for Supplier | Buyer | | |
| | Ready for Supplier | Buyer | Enters a PO for 2 samples (1: PT, 1: supplier) of print ready packaging and sends Artwork to domestic printer | Domestic Printer | Inventory Controller | | | | Ready for Supplier | Buyer | Enters a PO for 2 samples (1: PT, 1: supplier) of print ready packaging and sends Artwork to domestic printer | Domestic Printer | Inventory Controller | | | ||
| | Domestic Printer | Inventory Controller | Print proofs received & entered into Sales Pad and must be reviewed by Licensing | Review | Licensing (Tiff, Jason, Denise) | | | | Domestic Printer | Inventory Controller | Print proofs received & entered into Sales Pad and must be reviewed by Licensing | Review | Licensing (Tiff, Jason, Denise) | | | ||
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| \\ | \\ | ||
| Players:\\ | Players:\\ | ||
| - | Tiffany/Jason/Denise (Licensing); Edgar (QA); Buyer (TBD); Anna/Brooke/Krista/Maryam (Creative); Jesse; Brandon\\ | + | Tiffany/Jason/Denise (Licensing); Edgar (QA); Buyer (TBD); Anna/Brooke/<del>Krista</del> FIXME/Maryam (Creative); Jesse; Brandon\\ |
| <color red>Text in red are optional steps</color> | <color red>Text in red are optional steps</color> | ||
| Line 145: | Line 151: | ||
| * [[\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix]] FIXME | * [[\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix]] FIXME | ||
| * [[\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix]] | * [[\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix]] | ||
| + | |||
| + | ===== Visual Matrix PDFs ===== | ||
| + | The Visual Matrix PDF files include Picnic Time's contact information, the licensed entity logo, the licensed team logo and studio shots of each product for the team. Below are steps for creating the visual matrix PDF files. | ||
| + | - Obtain a list of product [[start:itemcodes|SKUs]] and product names that require visual matrix PDF files from Picnic Time's [[start:posdes#licensing|licensing department]] or see (customer copy) spreadsheets saved here: [[\\PTFILES\SharedGraphics\Licensing]] | ||
| + | - Open the visual matrix spreadsheet:\\ [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\VisualMatrix-MASTER.xlsx]] | ||
| + | - Update the lists of products in one of the ''PRODUCTS'' worksheet tabs (do not paste values over the formulas in column ''A''). | ||
| + | - Use the ''ENTER INFO'' sheet to generate a CSV file for one team from the ''MAC CSV'' sheet or the ''PC CSV'' sheet. The entity ''PC CSV'' sheets can be used to generate a CSV file for all teams in an entity. | ||
| + | - <BOOKMARK:step5>Save the ''CSV'' worksheet as a CSV file and close the CSV file in Excel. | ||
| + | - Open the visual matrix template in InDesign:\\ \\PTFILES\___DAM\Licensing_Assets\VisualMatrix-MASTER.indd | ||
| + | - Select the CSV file (from [[start:creativeprocedures#step5|step 5]]) as the Data Source and use Data Merge to create a Merged Document (Window - Utilities - Data Merge). | ||
| + | - Save the InDesign file in the relevant subfolder here: [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\]] | ||
| + | - Export three PDF copies; one at ''highest quality'', one at ''200ppi'' and one at ''smallest file size''. | ||
| + | - [[https://acrobat.adobe.com/|Acrobat]] can be used to extract pages as separate files from PDFs (useful when making one visual matrix PDF file for all teams within a licensed entity). | ||
| + | - [[https://www.pdflabs.com/tools/pdftk-server/|PDFTK]] can be used to arrange pages if necessary (useful when assembling single PDF pages to make one file for each team). | ||
start/licensingprocedures.1501188668.txt.gz · Last modified: 2017/07/27 13:51 by andre
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