start:licensingprocedures
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start:licensingprocedures [2017/07/12 15:30] andre [Packaging] |
start:licensingprocedures [2018/01/19 15:28] (current) andre [Visual Matrix PDFs] |
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| ====== Licensing Procedures ====== | ====== Licensing Procedures ====== | ||
| ===== New, Changed or Discontinued items ===== | ===== New, Changed or Discontinued items ===== | ||
| - | * After logo artwork has been approved by licensor: | + | After logo artwork has been approved by licensor: |
| - | * All Picnic Time employees need to be notified | + | - Item is updated in SalesPad/Dynamics GP |
| - | * All customers need to be notified (via stock status email) | + | - Check that the correct decoration file paths are entered in the ''Print File'' fields. |
| - | * An updated notice needs to be posted on [[https://www.picnictime.com/updates|Picnic Time's updates web page]] | + | - Update the Item Status to “New” in SalesPad. This can be done manually or via a SalesPad import upload. |
| - | * The following digital assets need to be updated | + | - Update the Item Class to match the class of the parent blank SKU in GP. This can be done manually or via a SalesPad import upload. |
| - | * Team style guide | + | - Create the Kit so the item is able to report positive inventory. Sadly, there is no template to use to import this info, so either manual entry or a GP macro will have to do the trick. |
| - | * Product decoration files for embroidery, engraving and/or digital printing | + | - Spreadsheets need to be updated with all current items for each entity: [[\\PTFILES\SharedGraphics\Licensing]] |
| - | * Ask the [[start:posdes#graphic_design|Creative team]] to create Print Files | + | - The following digital assets need to be updated |
| - | * Create Task in [[https://picnictime.projectaccount.com|Intervals]] | + | - Team style guide |
| - | * When complete, Print Files will be placed in “SAMPLE S ONLY” folder e.g., [[\\PTFILES\SharedGraphics\COMMUNITY_ARTWORK\Chroma-Tec\_LICENSED\NBA_chroma\_SAMPLES ONLY]] | + | - Product decoration files for embroidery, engraving and/or digital printing |
| - | * Review Print File against style guide art | + | - Ask the [[start:posdes#graphic_design|Creative team]] to create Print Files |
| - | * Request product sample to submit to licensor (NBA excluded) | + | - Create Task in [[https://picnictime.projectaccount.com|Intervals]] |
| - | * Once get full product approval, move the file to Product Image folder in DAM | + | - When complete, Print Files will be placed in “SAMPLES ONLY” folder e.g., [[\\PTFILES\SharedGraphics\COMMUNITY_ARTWORK\Chroma-Tec\_LICENSED\NBA_chroma\_SAMPLES ONLY]] |
| - | * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]] | + | - Review Print File against style guide art |
| - | * Convert PSD to JPEG and place in Product Image folder in Z drive | + | - Request product sample to submit to licensor (NBA excluded) |
| - | * [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]] | + | - Once get full product approval, move the file to Product Image folder in DAM |
| - | * Open Adobe Cloud- BRIDGE | + | - [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]] |
| - | * Route to N drive | + | - Convert PSD to JPEG and place in Product Image folder in Z drive |
| - | * Open working files e.g.,[[\\PTFILES\ActiveProjects\Entities\4-NBA\TEMP_SAVES\1-Working]] | + | - [[\\PTFILES\SharedGraphics\_Product_Images\Licensed_Items]] |
| - | * Wait for all files to load | + | - Open Adobe Cloud- BRIDGE |
| - | * Find file want to change | + | - Route to N drive |
| - | * Make sure file is named correctly (ex: 522-49-472-044-2_m.psd) | + | - Open working files e.g.,[[\\PTFILES\ActiveProjects\Entities\4-NBA\TEMP_SAVES\1-Working]] |
| - | * Will change both single shots and multi shots (_m) | + | - Wait for all files to load |
| - | * If need to confirm if the item needs a multi shot, go to Product Images in Z drive, all art needs to be consistent | + | - Find file want to change |
| - | * Once review and confirm files are good, ready to convert to JPEG | + | - Make sure file is named correctly (ex: 522-49-472-044-2_m.psd) |
| - | * Select files you want to covert, can select more than 1 | + | - Will change both single shots and multi shots (_m) |
| - | * Go to Tools- top tool bar | + | - If need to confirm if the item needs a multi shot, go to Product Images in Z drive, all art needs to be consistent |
| - | * Go to Photoshop | + | - Once review and confirm files are good, ready to convert to JPEG |
| - | * Click Image Processor | + | - Select files you want to covert, can select more than 1 |
| - | * File is opened in Photoshop | + | - Go to Tools- top tool bar |
| - | * Section 1- n/a | + | - Go to Photoshop |
| - | * Section 2- this tells where to save file, create a TEMP file on desk top for JPEGS | + | - Click Image Processor |
| - | * Section 3- | + | - File is opened in Photoshop |
| - | * Save as JPEG | + | - Section 1- n/a |
| - | * Quality 10 | + | - Section 2- this tells where to save file, create a TEMP file on desk top for JPEGS |
| - | * Uncheck PSD | + | - Section 3- |
| - | * Uncheck TIFF | + | - Save as JPEG |
| - | * Check Resize to Fit | + | - Quality 10 |
| - | * Width= 2400 Height=2400 | + | - Uncheck PSD |
| - | * Click RUN | + | - Uncheck TIFF |
| - | * This is converting to SRGB, taking CMYK and making it Web Ready (RGB files are web files) | + | - Check Resize to Fit |
| - | * Now image is saved on desk top in TEMP folder, need to move to Product Images in Z drive, licensed items. Just drag and drop file into Product Images folder. | + | - Width= 2400 Height=2400 |
| - | * [[#studio_shots|Studio shot files]] | + | - Click RUN |
| - | * [[start:creativeprocedures#product_design_sheets|Design sheets]] for NCAA products only | + | - This is converting to SRGB, taking CMYK and making it Web Ready (RGB files are web files) |
| - | * Visual matrix logos | + | - Now image is saved on desk top in TEMP folder, need to move to Product Images in Z drive, licensed items. Just drag and drop file into Product Images folder. |
| + | - [[#studio_shots|Studio shot files]] | ||
| + | - [[start:creativeprocedures#product_design_sheets|Design sheets]] for NCAA products only | ||
| + | - Visual matrix logos | ||
| * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\0-Collegiate\VM_Art\Team_Logos]] | * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\0-Collegiate\VM_Art\Team_Logos]] | ||
| * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\2-NFL\VM_Art\Team_Logos]] | * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\2-NFL\VM_Art\Team_Logos]] | ||
| Line 52: | Line 55: | ||
| * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\8-US Army\VM_Art\Team_Logos]] | * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\8-US Army\VM_Art\Team_Logos]] | ||
| * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\10-NHL\VM_Art\Team_Logos]] | * [[\\PTFILES\SharedGraphics\___DAM\Design_Assets\Visual_Matrix\10-NHL\VM_Art\Team_Logos]] | ||
| - | * [[#visual_matrix|Visual matrix PDFs]] | + | - [[#visual_matrix|Visual matrix PDFs]] |
| - | * Product pages on website | + | - Product pages on website |
| + | - All Picnic Time employees need to be notified | ||
| + | - All customers need to be notified (via stock status email) | ||
| + | - An updated notice needs to be posted on [[https://www.picnictime.com/updates|Picnic Time's updates web page]] | ||
| ===== Packaging ===== | ===== Packaging ===== | ||
| + | ==== Non-Disney, Non-Lucas, Non-Marvel ==== | ||
| ^ Status ^ Assigned To ^ Task ^ Changes Status To ^ Assigns To ^ Adds Followers ^ ^ | ^ Status ^ Assigned To ^ Task ^ Changes Status To ^ Assigns To ^ Adds Followers ^ ^ | ||
| - | | (Task Created) | Licensing* (Tiff, Jason, Denise) | "Determines merchandising requirements with Brandon/Jesse. Enters task and provides entity, product and packaging type (Packaging Module)" | Open | Creative Team (Anna, Brooke, Krista, Maryam) | Tiff, Jason, Denise | | | + | | (Task Created) | Licensing* (Tiff, Jason, Denise) | "Determines merchandising requirements with Brandon/Jesse. Enters task and provides entity, product and packaging type (Packaging Module)" | Open | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Tiff, Jason, Denise | | |
| - | | Open | Creative Team (Anna, Brooke, Krista, Maryam) | Anna reviews task and assigns to someone on team | Assigned | Creative Team (Anna, Brooke, Krista, Maryam) | Jesse | | | + | | Open | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Anna reviews task and assigns to someone on team | Assigned | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Jesse | | |
| - | | Assigned | Creative Team (Anna, Brooke, Krista, Maryam) | Creates packaging (Kept in Graphics Drive until approved) | Review | Jesse | | | | + | | Assigned | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Creates packaging (Kept in Graphics Drive until approved) | Review | Jesse | | | |
| | Review | Jesse | Jesse reviews and approves packaging. Assigns task to Tiffany | Review | Licensing (Tiff, Jason, Denise) | | | | | Review | Jesse | Jesse reviews and approves packaging. Assigns task to Tiffany | Review | Licensing (Tiff, Jason, Denise) | | | | ||
| | Review | Licensing (Tiff, Jason, Denise) | Submits to Entity | Pending Approval | Licensing (Tiff, Jason, Denise) | | | | | Review | Licensing (Tiff, Jason, Denise) | Submits to Entity | Pending Approval | Licensing (Tiff, Jason, Denise) | | | | ||
| - | | Pending Approval | Licensing (Tiff, Jason, Denise) | <color red>If revisions are needed (optional)</color> | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, Krista, Maryam)</color> | | | | + | | Pending Approval | Licensing (Tiff, Jason, Denise) | <color red>If revisions are needed (optional)</color> | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam)</color> | | | |
| - | | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, Krista, Maryam)</color> | <color red>Revisions made and PDFs saved (optional)</color> | <color red>Review</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | | + | | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam)</color> | <color red>Revisions made and PDFs saved (optional)</color> | <color red>Review</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | |
| | <color red>Review</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | <color red>Resubmit again to Entity (optional)</color> | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | | | <color red>Review</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | <color red>Resubmit again to Entity (optional)</color> | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | | ||
| - | | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | Receives Concept Approval from Entity; adds detailed notes | Approved by Entity | Creative Team (Anna, Brooke, Krista, Maryam) | | | | + | | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | Receives Concept Approval from Entity; adds detailed notes | Approved by Entity | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | | | |
| - | | Approved by Entity | Creative Team (Anna, Brooke, Krista, Maryam) | Prepares ChromaTec artwork and arranges to have four (4) print proofs printed. Saves packaging artwork PDF to S:\Product Development\Packaging PDFs | Create print files | ChromaTec | | Per Jesse, we will print these proofs in the warehouse on high quality settings. | | + | | Approved by Entity | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Prepares ChromaTec artwork and arranges to have four (4) print proofs printed. Saves packaging artwork PDF to S:\Product Development\Packaging PDFs | Create print files | ChromaTec | | Per Jesse, we will print these proofs in the warehouse on high quality settings. | |
| - | | Create print files | Creative Team (Anna, Brooke, Krista, Maryam) | Print proofs given to Licensing to be reviewed and approved | Review | Licensing (Tiff, Jason, Denise) | | | | + | | Create print files | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Print proofs given to Licensing to be reviewed and approved | Review | Licensing (Tiff, Jason, Denise) | | | |
| | Review | Licensing (Tiff, Jason, Denise) | Review physical samples; if approved, give Buyer authorization to mail (2) to supplier give one to Creative, give one to QA, and two to Buyer. if not approved, revise/rework | Approved/Place PO | Buyer | | | | | Review | Licensing (Tiff, Jason, Denise) | Review physical samples; if approved, give Buyer authorization to mail (2) to supplier give one to Creative, give one to QA, and two to Buyer. if not approved, revise/rework | Approved/Place PO | Buyer | | | | ||
| | Approved/Place PO | Buyer | PO placed; PO, Artwork, and 2 pre-pro sample print proofs sent to supplier. Remaining print proof is stored for our reference (QA) | PO packet sent to supplier | Receiving | Buyer | | | | Approved/Place PO | Buyer | PO placed; PO, Artwork, and 2 pre-pro sample print proofs sent to supplier. Remaining print proof is stored for our reference (QA) | PO packet sent to supplier | Receiving | Buyer | | | ||
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| \\ | \\ | ||
| Players:\\ | Players:\\ | ||
| - | Tiffany/Jason/Denise (Licensing); Edgar (QA); Buyer (TBD); Anna/Brooke/Krista/Maryam (Creative); Jesse; Brandon\\ | + | Tiffany/Jason/Denise (Licensing); Edgar (QA); Buyer (TBD); Anna/Brooke/<del>Krista</del> FIXME/Maryam (Creative); Jesse; Brandon\\ |
| + | <color red>Text in red are optional steps</color> | ||
| + | ==== Disney, Lucas, Marvel ==== | ||
| + | ^ Status ^ Assigned To ^ Task ^ Changes Status To ^ Assigns To ^ Adds Followers ^ | ||
| + | | (Task Created) | Licensing* (Tiff, Jason, Denise) | Determines merchandising requirements with Brandon/Jesse. Enters task and provides entity, product and packaging type (Packaging Module) | Open | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Tiff, Jason, Denise | | ||
| + | | Open | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Anna reviews task and assigns to someone on team | Assigned | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Jesse | | ||
| + | | Assigned | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Creates packaging. (Kept in Graphics Drive until approved) | Review | Jesse | | | ||
| + | | Review | Jesse | Jesse reviews and approves packaging. Assigns task to Tiffany | Review | Licensing (Tiff, Jason, Denise) | | | ||
| + | | Review | Licensing (Tiff, Jason, Denise) | Submits to Entity | Pending Approval | Licensing (Tiff, Jason, Denise) | | | ||
| + | | Pending Approval | Licensing (Tiff, Jason, Denise) | <color red>If revisions are needed (optional)</color> | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam)</color> | | | ||
| + | | <color red>Redo/Modify</color> | <color red>Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam)</color> | <color red>Revisions made and PDFs saved (optional)</color> | <color red>Review</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | ||
| + | | <color red>Review </color> | <color red>Licensing (Tiff, Jason, Denise)</color> | <color red>Resubmit again to Entity (optional)</color> | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | | | ||
| + | | <color red>Pending Approval</color> | <color red>Licensing (Tiff, Jason, Denise)</color> | Receives Concept Approval from Entity; adds detailed notes | Approved by Entity | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | | | ||
| + | | Approved by Entity | Creative Team (Anna, Brooke, <del>Krista</del> FIXME, Maryam) | Prepares print proof of packaging for domestic printer (Ernest Pkg) and saves packaging artwork PDF to S:\Product Development\Packaging PDFs | Ready for Supplier | Buyer | | | ||
| + | | Ready for Supplier | Buyer | Enters a PO for 2 samples (1: PT, 1: supplier) of print ready packaging and sends Artwork to domestic printer | Domestic Printer | Inventory Controller | | | ||
| + | | Domestic Printer | Inventory Controller | Print proofs received & entered into Sales Pad and must be reviewed by Licensing | Review | Licensing (Tiff, Jason, Denise) | | | ||
| + | | Review | Licensing (Tiff, Jason, Denise) | Review physical samples; if approved, give buyer direction to place PO; if not approved, revise/rework | Approved/Place PO | Buyer | | | ||
| + | | Approved/Place PO | Buyer | PO placed/PO, Artwork, and pre-pro sample sent to supplier | PO packet sent to supplier | Buyer | | | ||
| + | | PO packet sent to supplier | Buyer | Physical packaging received and PO received in Salespad. Task reassigned to QA for review | Review | Edgar | | | ||
| + | | Review | Edgar | Retrieves approved proofs for QA review. Assigns to Licensing and brings 2 samples of each SKU to Licensing for review | Pending Approval | Licensing (Tiff, Jason, Denise) | | | ||
| + | | Pending Approval | Licensing (Tiff, Jason, Denise) | Submit physical samples from PO shipment to Licensor for final approval. If not approved, move back Re-do/Modify (Creative Team) for revisions. If approved, move to "Jesse Photography" for photography of packaging on physical product FOR UNCONVENTIONAL PKG. TYPES, e.g., Potluck sleeve. | Jesse Photography | Jesse | | | ||
| + | | Jesse Photography | Jesse | Studio shots of unconventional packaging type on product. | Review | Licensing (Tiff, Jason, Denise) | Brandon | | ||
| + | | Review | Licensing (Tiff, Jason, Denise) | Review photography and approve or request revisions (Re-do/Modify) | Closed | | | | ||
| + | \\ | ||
| + | Players:\\ | ||
| + | Tiffany/Jason/Denise (Licensing); Edgar (QA); Buyer (TBD); Anna/Brooke/<del>Krista</del> FIXME/Maryam (Creative); Jesse; Brandon\\ | ||
| <color red>Text in red are optional steps</color> | <color red>Text in red are optional steps</color> | ||
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| * [[\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix]] FIXME | * [[\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\MLB\MLB Sales Materials\Visual Matrix]] FIXME | ||
| * [[\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix]] | * [[\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix|\\PTFILES\SharedGraphics\Licensing\Schools\Visual Matrix]] | ||
| + | |||
| + | ===== Visual Matrix PDFs ===== | ||
| + | The Visual Matrix PDF files include Picnic Time's contact information, the licensed entity logo, the licensed team logo and studio shots of each product for the team. Below are steps for creating the visual matrix PDF files. | ||
| + | - Obtain a list of product [[start:itemcodes|SKUs]] and product names that require visual matrix PDF files from Picnic Time's [[start:posdes#licensing|licensing department]] or see (customer copy) spreadsheets saved here: [[\\PTFILES\SharedGraphics\Licensing]] | ||
| + | - Open the visual matrix spreadsheet:\\ [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\VisualMatrix-MASTER.xlsx]] | ||
| + | - Update the lists of products in one of the ''PRODUCTS'' worksheet tabs (do not paste values over the formulas in column ''A''). | ||
| + | - Use the ''ENTER INFO'' sheet to generate a CSV file for one team from the ''MAC CSV'' sheet or the ''PC CSV'' sheet. The entity ''PC CSV'' sheets can be used to generate a CSV file for all teams in an entity. | ||
| + | - <BOOKMARK:step5>Save the ''CSV'' worksheet as a CSV file and close the CSV file in Excel. | ||
| + | - Open the visual matrix template in InDesign:\\ \\PTFILES\___DAM\Licensing_Assets\VisualMatrix-MASTER.indd | ||
| + | - Select the CSV file (from [[start:creativeprocedures#step5|step 5]]) as the Data Source and use Data Merge to create a Merged Document (Window - Utilities - Data Merge). | ||
| + | - Save the InDesign file in the relevant subfolder here: [[\\PTFILES\SharedGraphics\___DAM\Licensing_Assets\]] | ||
| + | - Export three PDF copies; one at ''highest quality'', one at ''200ppi'' and one at ''smallest file size''. | ||
| + | - [[https://acrobat.adobe.com/|Acrobat]] can be used to extract pages as separate files from PDFs (useful when making one visual matrix PDF file for all teams within a licensed entity). | ||
| + | - [[https://www.pdflabs.com/tools/pdftk-server/|PDFTK]] can be used to arrange pages if necessary (useful when assembling single PDF pages to make one file for each team). | ||
start/licensingprocedures.1499898647.txt.gz · Last modified: 2017/07/12 15:30 by andre
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